Grants and Operations Assistant

The Grants and Operations Assistant will support and report to the Executive Director to further the Foundation’s charitable grantmaking in Delaware County, NY. This position provides an opportunity to experience various aspects of grants administration and foundation operations. Primary responsibilities include the administration of grants and funded projects, information management, reporting, and developing effective communications for the Board of Directors. Specific duties include:

Grants Administration & Information Management

• Implement, streamline, and evaluate grants administration processes;
• Screen grant applications and reporting materials for completeness, and follow up with applicants as needed;
• Record all grantmaking activities using online grants management system;
• Oversee the timely processing of approved grants, including preparing cover letters and grant agreements;
• Track and review grantee payments and reports due, sending reminders to grantees and program staff as needed;
• Manage data and generate reports from the grants management system;
• Prepare communications and updates for the Board;
• Create and update grantmaking procedure manuals and grant cycle timelines;
• Attend board meetings to record notes.

Office Administration

• Provide administrative support to the Executive Director and Board of Directors;
• Open, sort, and route all incoming Foundation correspondence and process outgoing mail;
• Answer routine inquiries about the Foundation’s grantmaking programs and priorities, including guidelines and proposal review process;
• Coordinate logistics for community and grantee convenings, and for site visits, as requested.

Desired Qualifications for this Position:

• Commitment to the vision and mission of the O’Connor Foundation;
• Minimum 3 years proven experience in related field;
• Proficient in Microsoft 365;
• Familiarity using a grants lifecycle management system and/or customer relationship management system;
• Strong analytical and critical thinking skills; 
• Strong interpersonal and customer care skills with the ability to communicate successfully through multiple channels; 
• Ability to work independently and collaboratively; 
• Ability to maintain high degree of discretion and confidentiality;
• Delaware County residence and nonprofit experience.