Project Manager

Position Overview: Subsidiary Project Manager

As a Subsidiary Project Manager, you will be responsible for the day-to-day execution and coordination of assigned projects under the direction of the Project Manager Lead. This role is execution-heavy and detail-driven, requiring strong organizational skills, proactive communication, and the ability to manage multiple moving parts across client engagements.

You will serve as the operational bridge between strategy and execution—ensuring that timelines are met, deliverables are completed with excellence, and internal systems are maintained with accuracy. You will also work in alignment with the Corporate Accountant to ensure financial tracking, budget adherence, and resource allocation across projects are properly documented and maintained.

Responsibilities

Project Execution & Task Management

• Manage the day-to-day execution of assigned projects, ensuring all tasks are completed on time and aligned with project scope.
• Build, maintain, and update project plans within ClickUp (or designated system), including task assignments, deadlines, and dependencies.
• Ensure all deliverables meet company standards for quality, accuracy, and completeness before submission.

Client Coordination & Communication

• Serve as a secondary point of contact for clients, supporting communication and ensuring timely follow-ups.
• Provide consistent updates to clients regarding project progress, timelines, and next steps.
• Escalate client concerns or risks to the Project Manager Lead in a timely and professional manner.

Internal Coordination & Team Support

• Coordinate with internal team members (copy, design, development, operations) to ensure seamless execution of deliverables.
• Assign and track tasks across team members, ensuring clarity of expectations and accountability.
• Support onboarding of new clients by organizing assets, documentation, and initial workflows.

Timeline & Deliverable Management

• Monitor project timelines and proactively identify potential delays or bottlenecks.
• Implement adjustments and communicate changes as needed to maintain project momentum.
• Ensure all milestones and deliverables are completed in alignment with agreed timelines.

Financial Tracking & Budget Alignment

• Track project-level budgets, hours, and resource allocation in coordination with the Corporate Accountant.
• Ensure accurate logging of billable hours, expenses, and project-related costs.
• Flag budget overruns or inefficiencies and provide recommendations for optimization.

Documentation & SOP Adherence

• Maintain accurate and up-to-date project documentation, including notes, deliverables, and communication logs.
• Ensure all project activities follow established SOPs and internal workflows.
• Identify gaps in processes and provide feedback for SOP improvements.

Quality Control & Delivery Standards

• Review deliverables prior to submission to ensure alignment with client expectations and brand standards.
• Ensure consistency across all client-facing materials and communications.
• Uphold the company’s standard of excellence in every phase of project execution.

Risk & Issue Management

• Identify potential risks at the project level and communicate them proactively to the Project Manager Lead.
• Assist in resolving project challenges by coordinating with the appropriate team members.
• Maintain awareness of project dependencies and external factors that may impact delivery.

Reporting & Performance Tracking

• Provide regular updates to the Project Manager Lead on project status, progress, and challenges.
• Track key project metrics including completion rates, turnaround times, and resource utilization.
• Support reporting efforts by ensuring all data is accurate and up to date within systems.