Senior Accounts Receivable Specialist

SUMMARY

The Senior Accounts Receivable Specialist will be responsible for advanced accounts receivable functions including invoicing oversight, various payment applications, reconciliation of customer accounts, and monitoring of outstanding receivables. This role supports the Finance Department by ensuring accurate and timely processing of customer transactions while assisting with reporting, cash forecasting, and month-end accounts receivable close activities.

The Senior Accounts Receivable Specialist serves as a subject matter resource for accounts receivable processes and may assist with training and guidance of Accounts Receivable Specialists. This position works closely with Program Management, Sales, and Accounting to ensure billing accuracy and timely resolution of outstanding balances. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Reviews and generates all accounts receivable (AR) invoices ensuring accuracy against customer PO’s, contracts, and billing requirements.
• Reviews, validates, and releases/rejects all system-generated invoices while resolving discrepancies prior to processing. Forwards AR invoices to customers via appropriate delivery methods.
• Applies and reconciles customer payments including checks, ACH, wire transfers, and other payment methods. 
• Research and resolve payment discrepancies, short payments, unapplied cash, and billing issues. 
• Monitors AR aging and collaborate with Sales, Customer Service, and Program Management to address overdue balances. 
• Performs detailed reconciliation of customer accounts and investigate variances.
• Maintains accurate records of receivables and verifies financial transactions in accordance with established procedures. 
• Assists in preparation of AR reports and supports cash forecasting activities.
• Prepares daily cash receipt and maintains supporting documentation within the system.
• Assists with month-end, year-end close activities related to AR including accounts review and reconciliation. 
• Identifies opportunities to improve AR processes and recommends enhancements to internal controls. 
• Supports audit requests by providing documentation related to AR transactions.
• Maintains confidentiality of Company and employee financial information. 
• Assists with training and onboarding of Accounts Receivable Specialists when needed.
• Safeguard Company and individual employee financial information by maintaining strict confidentiality.
• Responsible for initial / recurrent training requirements.
• Other duties may be assigned.

ADDITIONAL RESPONSIBILITIES 

The individual employed in this position is expected to dress appropriately (determined by area in which their work is performed), report to work on time, have excellent work habits, and have a cooperative and positive attitude in the work setting; exhibits respect and professionalism when interacting with customers, and all employees; must adhere to company policies, procedures and safety standards.