Marketing & Business Development Coordinator (Admin-Level)

Marketing & Business Development Coordinator (Admin-Level) 

Company: Redwood Resources
Location: Remote / Hybrid (Los Angeles preferred)
Employment Type: Part-Time Starting at 8:30AM Monday thru Thursday

Role Summary

This role supports Redwood Resources’ marketing, business development (BD), and proposal efforts. It is execution-focused: managing deliverables, building materials, tracking activity, and ensuring follow-through across multiple workstreams. The role flexes based on priorities—proposals, BD, outreach, or internal operations.

Core Responsibilities

1. Marketing & BD Support

• Support business development efforts (lead tracking, outreach follow-up, meeting coordination)
• Maintain and update CRM/databases (contacts, pursuits, partners)
• Track BD calls, next steps, and ensure follow-through
• Assist in preparing capability statements, pitch decks, and marketing materials
• Scheduling, coordination

2. Proposal Support (As Needed)

• Draft, edit, and format proposal content (RFP/RFQ responses, resumes, project sheets)
• Review proposals for quality, formatting, and compliance
• Support assembly of submission packages (Word, PDF, portals)
• Maintain templates and content libraries

3. Data, Spreadsheets & Reporting

• Build and maintain Excel spreadsheets, including:
  • Pursuit trackers
  • Contact databases
  • Pricing and staffing tables
• Create structured tables, summaries, and clean data outputs
• Ensure data accuracy and usability for decision-making

4. Presentations & Visual Materials

• Develop professional materials in PowerPoint and Canva
  • Pitch decks | SoQs 
  • One-pagers
  • Visual summaries
• Ensure all materials are polished and client-ready

5. Coordination & Execution

• Manage deadlines across proposals, BD, and marketing tasks
• Coordinate inputs from team members and ensure deliverables are completed
• Track priorities and flag risks early
• Support general administrative coordination tied to marketing and BD

6. Research & Content Support

• Conduct research on agencies, opportunities, and competitors
• Support development of written content (case studies, summaries, outreach materials)
• Synthesize information into usable formats (briefs, tables, slides)
  
   

Required Skills & Competencies

Technical

• Strong proficiency in Excel (formulas, structured tables, data organization)
• Proficiency in PowerPoint and Word
• Experience with Canva or similar tools for professional design
• Familiarity with CRM systems (preferred)
   

Core Capabilities

• Strong writing and editing skills
• High attention to detail
• Ability to manage multiple priorities and deadlines
• Strong organizational and time management skills
• Critical thinking and ability to synthesize information
• Self-directed and reliable
   

Preferred Qualifications

• Experience in marketing, communications, or business development support
• Exposure to proposal development (public sector preferred)
• Experience with consulting, engineering, or public agency environments
• Familiarity with outreach, community engagement, or workforce programs
   

Performance Expectations

• Tasks completed on time with minimal follow-up required
• Deliverables are polished and client-ready
• BD tracking and follow-up is consistent and reliable
• Data and materials are accurate and well organized.
• Shift between admin execution, marketing support, proposal work, data and presentation tasks

This is not a creative marketing role purely. Less than 10% is creative. Must have excellent excel/spreadsheet and writing skills, exceptional follow-through, and not be overly reliant on repeated direction. They must be quick learners, exceptional with outcomes.

This role is part-time $20-22 hourly; and starts Monday thru Thursday at 8:30am. No exceptions to this regular start time.