Office Manager Sales

Puritas Metal Products is a small business in the manufacturing/machining sector dealing with Government contract suppliers.

We are looking for an energetic candidate for Office Manager/Sales.

Salary:  40k-55k depending on experience and the industry.

Benefits: Health, Life, Eye and Dental Insurance

Job requirements include;

Accounts payable - Enter / Pay Vendor Invoicing

Accounts Receivable - Process Invoices / Receive Payments for Invoices

Sales - Excellent interpersonal skills to actively seek out and engage customer prospects. 

• Establish, develop and maintain positive business and customer relationships
• Expedite the resolution of customer problems and complaints to maximize satisfaction
• Familiarity with BRM and CRM practices along with ability to build productive business professional relationships
• Communication skills
• Prioritizing, time management and organizational skills

Office Manager

The day-to-day operations overseeing administrative tasks, staff management, and office resources. Their role is critical in maintaining efficiency, keeping records organized, and ensuring staff performance.

Coordinating Office Activities: Overseeing daily operations, ensuring all processes run smoothly, from opening to closing the office.

Managing Office Supplies and Equipment: Monitoring inventory, reordering supplies when necessary, and ensuring all equipment is in working condition.

Scheduling and Organizing Meetings: Managing appointments, preparing meeting agendas, taking minutes, and ensuring effective communication between teams.

Record Keeping: Tracking office expenses, maintaining financial records.

Human Resources Support: Liaising with HR to manage onboarding, staff absences, payroll, and compliance with company policies.

Customer Relations: Responding to client inquiries, complaints, and feedback, ensuring high levels of customer satisfaction.

Facilities Management: Ensuring the environment is clean, safe, and equipped for staff needs. This may include organizing repairs, dealing with contractors, and managing office layouts.

Data Protection: Ensuring compliance with data protection regulations and maintaining confidential records securely.

Organization: The ability to prioritize tasks, multitask, and keep track of multiple projects simultaneously.

Time Management: Efficiently managing time and deadlines to ensure the smooth running of office operations.

Communication: Clear verbal and written communication to interact with senior managers, and clients.

Leadership: The ability to delegate tasks and manage a team of office assistants and administrative staff.

Problem-Solving: Quickly addressing issues as they arise, ensuring office operations remain uninterrupted.

Proficiency in Office Management Software: Familiarity with tools as MRP systems, project management software, and Microsoft Office.

HR Knowledge: Understanding HR procedures, including recruitment, onboarding, and employee relations.

Financial Management: Managing budgets and ensuring financial targets are met.

Qualifications:

A degree in business administration, management, or a related field.

Proficiency in Microsoft Office and other relevant office management software.

Essential Experience:

A minimum of 3 years of experience in an administrative or office management role.