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Law Firm Operations Coordinator

Framingham, MA

Description

Pabian Law is a natural immigration law firm headquartered in Framingham, Massachusetts. At Pabian Law, we focus on simplifying the immigration process. We pride ourselves on our commitment to successfully procure visas and green cards (U.S. Lawful Permanent Residency) for our clients while taking the time to understand our clients’ unique needs and goals.

Pabian Law is proud to be recognized for our hard work, client dedication, and our fast and efficient results. Are you ready to join our amazing team? If so, we have an exciting opportunity for an Operations Coordinator to join our firm!

If you are highly driven, enjoy a fast-paced work environment, love contributing to having an impact, and accomplishing great things, then we want you on our team!

The job duties & responsibilities include but are not limited to:

Manages internal H-2B client lists including adding, updating, and removing details, as necessary.
Maintains H-2B retention files including drafting, reviewing, adding, updating, and shipping to the client.
Prepares a variety of administrative and legal documents utilizing company templates such as cover letters, correspondence, etc.
Assists with the company’s proprietary software, Pabian BOOM!, including but not limited to, preparing client training material and identifying silos and problems with platform functionality, making suggestions for improvement, and testing that the software is working as intended.
Oversees tracking and reporting potential H-2B clients for the Senior Manager and Founding Partner.
Assists with preparing H-2B petitions and seasonality packets including printing, scanning, saving, binding, reviewing, and shipping.
Reviews H-2B Government Notices including drafting and mailing associated templated letters.
Prepares and distributes After-Approval guides for clients.
Drafts H-2B withdrawals and early departures to notify the Department of Labor and United States Citizenship and Immigration Services, including mailing associated templated letters and correspondence.
Performs mailing reviews for H-2B petitions.
Completes H-2B roundtable reviews for filings with the Department of Labor.
Answers and transfers phone calls, screening when necessary.
Identifies and communicates opportunities to increase productivity and efficiency.
Performs other duties as assigned.
Contributes to maintaining positive office morale.
Acts as an ambassador for the mission, values, and standards of behavior of the firm.

Education and Experience

Bachelor’s degree is required.
At least 2 years of equivalent work experience is required.