Accounting And Grants Intern

Accounting & Grants Intern

Position Summary:

The Accounting and Grants Intern will support the Finance Department by assisting with day-to-day accounting functions, grant administration support, accounts payable processing, and internal control activities. This position provides hands-on experience in nonprofit accounting, grant compliance, accounts payable, payroll allocation, financial recordkeeping, and financial reporting.

The ideal candidate is detail-oriented, organized, comfortable working with spreadsheets and accounting systems, and interested in developing practical accounting and finance skills in a mission-driven environment.

Essential Duties and Responsibilities:

Accounts Payable and Vendor Management

• Process and post vendor invoices into the accounting system.
• Monitor the Accounts Payable email inbox and print or save invoice documentation as needed.
• Review vendor statements and identify missing invoices or discrepancies.
• Follow up with vendors to obtain outstanding invoices and supporting documentation.

Cash Receipts and Financial Transactions

• Post deposits and assist with maintaining accurate financial records.
• Assist with account setup and maintenance, including establishing online vendor and banking logins when authorized.

Grant Accounting and Compliance Support

• Prepare wage allocation schedules across grants for management review.
• Assist in preparing payroll and fringe benefit reports required by grantors.
• Compile supporting documentation for grant reimbursement requests, audits, and monitoring reviews.
• Gather invoices, check copies, payroll records, and other supporting documentation requested by funding agencies.
• Assist with organizing grant files and maintaining compliance documentation.

Expense Review and Documentation

• Review employee mileage reimbursement requests for accuracy and completeness.
• Verify calculations and supporting documentation for employee expense reports.
• Review subcontractor and vendor expense submissions for mathematical accuracy and consistency.
• Identify duplicate charges, reporting discrepancies, and missing documentation.

Internal Controls and Administrative Support

• Serve as a secondary reviewer for designated accounting and financial processes to support internal control procedures.
• Assist with document retention, filing, and organization of accounting records.
• Support special projects, audits, and finance department initiatives as assigned.

Qualifications:

Education

• Current undergraduate student pursuing a degree in Accounting, Finance, Business Administration, Economics, or a related field.
• Recent graduates seeking accounting experience may also be considered.

Knowledge, Skills, and Abilities

• Strong attention to detail and organizational skills.
• Ability to maintain confidentiality and handle sensitive financial information.
• Proficiency with Microsoft Excel and Microsoft Office applications.
• Strong mathematical and analytical skills.
• Ability to identify discrepancies and follow through on resolution.
• Effective written and verbal communication skills.
• Ability to work independently while collaborating with staff.

Preferred Qualifications:

• Coursework in accounting, bookkeeping, finance, or business administration.
• Experience using accounting software such as QuickBooks or similar financial systems.
• Interest in nonprofit accounting, grants management, or government-funded programs.

Learning Opportunities:

This internship provides exposure to:

• Accounts Payable and Cash Receipts
• Grant Accounting and Compliance
• Payroll Allocations
• Internal Controls
• Financial Reporting
• Audit Preparation
• Nonprofit and Government-Funded Accounting Operations

Schedule:

Part-time internship; schedule to be determined based on organizational needs and candidate availability.

Compensation:

Paid internship. Compensation is commensurate with experience and applicable internship guidelines.