Data Entry Specialist

Responsibilities include collecting and entering data in databases and maintaining accurate records of valuable company information. Our ideal candidate has essential data entry skills, like fast typing with an eye for detail and familiarity with spreadsheets and online forms.

Responsible for maintaining accurate, up-to-date and usable information in our systems.

· Entering customer and account data within time limits

· Compiling, verifying accuracy and sorting information to prepare for computer entry

· Reviewing data for deficiencies or errors, correcting any incompatibility and checking output

· Monitor, record, report vendor price increases

· Monitor, record, report vendor price increases due to tariffs

· Regular updates to vendor pricing

· Locating additional suppliers for all parts

Daily duties include:

· Receive and review customer purchase orders for accuracy

· Order parts / materials to fulfill customer orders

· Organize and maintain a excel tracking system for all customer/vendor correspondence

· Insert customer and account data by inputting text based and numerical information from source documents

· Compile, verify accuracy and sort information according to priorities to prepare for computer entry

· Review data for deficiencies or errors, correct any incompatibilities if possible and check output

· Research and obtain further information for incomplete documents

· Scan documents and print files, when needed

· Keep information confidential

· Comply with data integrity and security policies

· Ensure proper use of office equipment and address any malfunctions

· Flexibility to take on any new company or customer work as assigned

Requirements and skills

· Intermediate Knowledge in Quickbooks and Excel

· Proven Data Entry work experience

· Experience with MS Office, Adobe, additional computer training or certification will be an asset.

· Ensuring Confidentiality in all work areas

· Experience using office equipment, like fax machine and scanner

· Typing speed and accuracy

· Excellent knowledge of correct spelling, grammar and punctuation

· Attention to detail

· Strict adherence to confidentiality

· Organization skills, with an ability to stay focused on assigned tasks

· High school diploma or equivalent.

· Helpful to others and excels in a team environment

· Strong written and verbal communication skills