Immigration Legal Administrative Assistant

Immigration Legal Administrative Assistant

About Us

At Peterson Immigration, we provide immigration counsel and advocacy with a personal approach. We were founded on one core principle: every client deserves informed, compassionate, and individualized representation and have fun doing it! www.peterson-immigration.com

Position Summary

Peterson Immigration is seeking a proactive, organized, and detail-oriented Administrative Assistant to support the day-to-day operations of a busy boutique employment-based immigration law firm. The Administrative Assistant will help ensure the office runs efficiently by providing administrative and client-support services.

Key Responsibilities

• Prepare, scan, print, organize, and file petitions and applications
• Process incoming and outgoing mail 
• Assist with preparing and assembling immigration filings and supporting documentation 
• Maintain organized electronic files and assist with document management
• Coordinate and manage office supplies, equipment, and general office needs 
• Maintain, update, audit firm databases and case-management systems including frequent reporting
• Assist attorneys and paralegals with administrative tasks and special projects 
• Monitor office and filing deadlines and help ensure routine administrative tasks are completed timely 
• Prepare and edit client communications for routine updates
• Timely updating office communications in a quickly evolving and changing immigration environment
• Identify administrative needs proactively and take initiative to address them 
• Perform other duties proactively as needed to support the efficient operation of the firm 

The Ideal Candidate

• The successful candidate is dependable, highly organized, professional, and comfortable working proactively in a fast-paced environment with different cultures and backgrounds. 
• Strong attention to detail, good judgment, discretion, time-management, and the ability to anticipate needs and take initiative are essential. 
• Ability to work collaboratively in a small office environment
• Requires high proficiency in Microsoft Office, Adobe Acrobat, and an aptitude to quickly learn and effectively apply evolving legal technology. 
• Prior experience in a law firm / professional services environment and bachelor’s degree are preferred but not required. 
• Requires high proficiency in Microsoft Office (word, excel, PowerPoint, outlook), Adobe Acrobat, and an aptitude to quickly learn evolving legal technology. 
• This is a 100% in-office position M-F. 

Benefits:

 - Medical, Dental, Vision

 - 401(k) with Match

 - Paid time off

Estimated starting pay starts at $22.00 to $24.00 per hour, dependent on experience, skills, education, professional background, and overall qualifications.

To apply, please email CV and references to: apply@petersonimmigrationlaw.com with the subject line: Immigration Legal Administrative Assistant Application. We will not entertain phone calls and Lawyers need not apply.