Program Coordinator, Entrepreneurship Education & Programs

The Program Coordinator at Venture Lab, the University of Pennsylvania, will play a key role in two programs: Visiting Experts, which connects students with alumni founders, investors, operators, and other experts, and the Penn Wharton Innovation Fund, which provides early-stage funding to student founders while giving student investors hands-on experience evaluating ventures.

This person will also play a key role in enhancing how Venture Lab reaches and engages students across the broader programming portfolio, working closely with Marketing to strengthen program promotion and communications.

Minimum requirements include:

Bachelor's degree and 3-5 years in higher education, non-profit, or a similar environment with progressively responsible professional experience in program coordination, program administration, project coordination, or a related field, or an equivalent combination of education and experience.

Interest in entrepreneurship and innovation and demonstrated ability to quickly develop knowledge of new subject areas, programs, and stakeholder communities.

Demonstrated ability to independently coordinate multiple programs, projects, and priorities, manage competing deadlines, exercise sound judgment, troubleshoot routine issues, maintain strong attention to detail, and consistently follow through on deliverables in a fast-paced environment.

Experience coordinating programs, projects, events, or initiatives involving multiple stakeholders, including managing timelines, logistics, communications, materials, scheduling, and follow-up to support successful execution.

Experience coordinating program marketing, communications, or audience engagement activities, such as email communications, website content, newsletters, event promotion, or promotional materials; familiarity with marketing principles and best practices and ability to work effectively with marketing and communications partners.

Demonstrated ability to build and maintain collaborative working relationships with students, faculty, staff, alumni, volunteers, external partners, and other stakeholders and to coordinate activities and information across multiple departments or functional areas.

Experience collecting, maintaining, analyzing, and reporting program and operational data, including tracking participation, outcomes, or other key program metrics; maintaining accurate records and documentation; and using information to support program assessment, planning, and continuous improvement.

Strong written, verbal, and interpersonal communication skills, including the ability to independently prepare clear and professional correspondence, reports, presentations, program materials, and stakeholder communications for a variety of audiences.

Strong organizational and administrative skills, with demonstrated ability to establish and maintain effective processes, documentation, calendars, and workflows that support efficient program operations.

Proficiency with Microsoft Office and experience using or learning enterprise technology platforms, databases, CRM systems, event or project management tools, and other business applications used to support program administration and operations.