Human Resources Assistant ( Temp to Perm Opportunity)
The Human Resources Assistant is a hands-on representative of the Human Resources department whose job is to help facilitate all basic Human Resources functions. This position supports the work of the team in the areas of recruiting, benefits, and staff engagement. The individual is a member of the Human Resources Team and reports to the Senior HR Director. In this role, the HR Assistant is expected to provide excellent overall customer service. They are expected to work with team members to develop, coordinate and recommend changes for the improvement of workflow. They will respond to employee issues/ questions in a positive and timely manner to assist in promoting a positive and professional corporate culture.
We are currently working remotely with plans to return to a hybrid model, therefore we prefer candidates based in the DC or RI areas.
Essential Functions
- Posts job ads on various sourcing sites and maintain the applicant tracking system
- Coordinates interview schedules
- Phone screens applicants as needed
- Supports management of temporary staffing needs
- Tracks and reports recruiting activity on a bi-weekly basis
- Represents Plan at career fairs
- Supports the onboarding and offboarding of employees, including scheduling of onboarding meetings and exit interviews, managing IT requests, and managing personnel change forms (PCFs)
- Processes background checks for employees, volunteers, board members, and associates of Plan
- Conducts reference checks on candidates
- Supports the coordination of new hire orientation
- Serves as a backup to the HR Generalist for benefits administration, including:
- Supporting the reconciling and processing of monthly bills
- Reviewing bills for accuracy
- Processing enrollments and termination
- Supporting COBRA administration
- Tracks and maintains training records and employee policy sign-offs
- Coordinates a variety of meetings and events, including new hire orientation, open enrollment, and other benefits meetings, trainings, etc.
- Organizes and maintains electronic files for the HR team
- Manages purchase orders and reconciles expenses as needed
- Manages HR’s intranet page, ensuring information is current and refreshed regularly
- Provides customer service to internal and external customers
- Other duties as assigned
Skills & Competencies
- Excellent verbal and written communication skills
- Service-oriented with strong interpersonal skills
- Ability to manage confidential information with discretion
- Ability to develop strong trusting relationships to gain support and achieve results
- Knowledge of HR practices
- Ability to manage multiple priorities
- Flexible, adaptable, and pleasant
- A willingness and desire to work as part of a team
- Self-motivated with the ability to operate independently, work proactively, and achieve results without close supervision
- Well-organized, detail-oriented
Preferred Education and Experience
- Associate’s degree and 2 years of relevant experience, OR
- High school diploma and 4 years of relevant experience
Other Duties
This job description does not contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time.
Plan is an equal opportunity employer and follows all laws associated with the EEOC.