Office Coordinator
Overview
The Atlantic Council seeks a professional, energetic, and reliable Office Coordinator to provide administrative and operational support to the Office of Finance and Operations. The Office Coordinator will be the main point of contact for our office administration needs.
The successful candidate will communicate effectively, perform general administrative tasks, and enjoy a fast-paced, diverse, and international culture. They will take initiative and be able to multi-task. The position requires a previous history of excellent administrative and communication skills.
Job Responsibilities
- Assist with administrative functions for finance, administration, operations, human resources, information technology, and security team.
- Work closely with the operations team to assist with COVID-19 protocols and screening platforms for staff and visitors.
- Support operations team in management of newly implemented workspace reservation platform.
- Coordinate institutional mobile device program and support softphone service.
- Manage inventory and restock of office supplies, reception area, supply rooms, conference rooms, staff café, and kitchen.
- Maintain records and databases with vendor contact info, annual contracts, invoices, purchases and other data.
- Submit timely expense reports.
- Coordinate the pick-up and delivery of mail and shipping services (USPS, FedEx, UPS, couriers).
- Liaise with building management for maintenance and office-related matters as needed.
- Provide back up for the Receptionist as needed; greet and direct visitors in a professional, friendly, and hospitable manner.
- Support the Office of Finance and Operations with other administrative projects, as needed.
- Other duties may be assigned to meet business needs.
Qualifications
- Associate Degree or higher preferred.
- Outstanding communication and interpersonal abilities.
- Familiarity with office management procedures and basic accounting principles.
- Minimum 1-2 years of customer service and/or administrative experience.
- Ability to multi-task in a fast-paced environment.
- Strong, demonstrated experience with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).
- Ability to work independently on assigned tasks as well as to accept direction on given assignments.
- Excellent organizational, logistical, and administrative skills.
- Professional appearance.
- Position is not eligible for remote work as duties require physical presence at the office.
- Interest in international relations or international policy is a plus.