Director Restricted Funds

The Director, Restricted Funds will be responsible for the day-to-day management of federal and non-federal grant post-award operations. The Director will be responsible for ensuring effective internal controls are in place, the building of relationships across the Museum, and supporting a culture centered on continuous improvement and delivering excellent post-award research administration service. The Director, Restricted Funds will manage the Assistant Director, Restricted Funds and the Grants Analyst to ensure all Finance responsibilities for federal grants are met.

Responsibilities include, but are not limited to:

• Direct post-award operations, including award set up, invoicing and letter of credit draws, accounts receivables and cash application, departmental adjustments/cost transfers, sponsored financial reporting, closeout, and effort reporting.

• Supervision of the Assistant Director, Restricted Grants and Grants Analyst. Includes holding multiple checkpoints over the course of the week, advising on matters relating to research administration, and ensuring quality and compliant work.

• Provide regular, reoccurring post-award financial and performance metrics and analyses to the Controller and institutional leadership.

• Manage calculation and negotiation of the indirect cost rate.

• Ensure provision of customer service to PIs, department administrators, and other members of the supported programs community. Serve as a point of contact for escalation of requests from PIs and staff. Work alongside the Assistant Director, Restricted Grants and Grants Analyst to resolve complex issues and provide training opportunities to PIs and administrators.

• Participate in the Museum's Supported Programs Administration (SPA) leadership group to align objectives and coordinate responsibility across all Museum units supporting research administration.

• Consistently evaluate effectiveness of current federal grant post-award processes, develop policy and procedural changes for deficient functions, and assume primary responsibility for the implementation of changes upon institutional approval. Identify potential audit risks and coordinate with the appropriate supervisors to reduce risk.

• Collaborate with the Grants Office, and other SPA group members, as needed, to establish guidelines, policies, procedures, and best practices for managing supported programs effectively and in accordance with institutional policy and applicable federal and agency regulations. Keep current on applicable federal and agency regulations.

• Serve as the functional/business owner for IT systems that support the federal grant post-award operations, which may include grants accounting, effort, or other related systems. This may also include co-leading the implementation of new systems, upgrade of existing systems, and understanding system configuration, processes, and workflow.

• Serve as the institution's Authorized Financial Representative on all federal grant-related matters. Includes submitting draws and invoices, reviewing and submitting financial reports, and serving as the institutions' point of contact for all external post-award communications.

• Liaison from the Finance office for all external sponsored programs audits including the Annual Single Audit.

• Bachelor’s degree.

• Minimum of five years of post-award research administration supervisory experience at an institution with a portfolio of >$5 million in federal funding.

• Experience with invoicing, federal letter of credit draws, and audit resolution.

• Extensive knowledge of Uniform Guidance, cost accounting standards, effort certification, sub-recipient monitoring, and financial status reporting.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) required, along with a demonstrated ability to prepare reports of summaries and analyses of present findings and recommendations.

• Demonstrated ability to collect and analyze data and evaluate information required.

• Must be detail-oriented with strong organizational and problem-solving skills and have the ability to prioritize and manage multiple projects simultaneously.

• Must be a self-starter and capable of operating with minimal supervision.

• Excellent interpersonal, oral, and written communication skills are essential.

• Must have the ability to work closely and effectively with a diverse group of Museum administrators, characterized by strong consensus and relationship building skills.

• Must be able to negotiate issues and resolve problems.

• Must be able to work well with all levels of management, both internally and externally, be flexible in nature, and possess sound judgment with an open and collaborative style of leadership that encourages teamwork and cooperation beyond the immediate team to the broader organization.

• Must have a passion for excellent customer service and commitment to exceptional quality.

• Certified Research Administrator (CRA) designation is preferred but not required.

• NCURA and/or SRA engagement preferred but not required.

To be considered for this position please visit our web site and apply on line at the following link: https://apptrkr.com/2746203

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