Recruitment Coordinator
Management Systems International (MSI), a Tetra Tech Company, is a Washington, D.C. metro area management consultancy with a 40-year history of delivering results for our clients. Our expertise is in the fields of monitoring and evaluation; democracy and governance; peace and stability; rule of law and accountability; education; gender and inclusion; strategic communications; and leadership and organizational development. MSI has implemented projects in 90 countries around the world such as Colombia, Indonesia, Jordan, Kenya, Mexico, Nigeria, Pakistan, Syria and Ukraine, and works domestically. We support clients ranging from the U.S. Government (e.g., the U.S. Agency for International Development, U.S. Department of Defense, U.S. Departments of State and Labor, and the Millennium Challenge Corporation) to large bilateral and multilateral donors (e.g., the World Bank and the United Nations Development Program). We also work with national and local governments, nongovernmental organizations (NGOs), think tanks, foundations and universities. For more information, please visit our website at www.msiworldwide.com.
Position Summary:
The Recruitment Coordinator position is responsible for assisting with the administration and coordination of the recruitment function. This includes administrative support for HR tasks related to full life cycle recruitment, diversity equity and inclusion, and the internship program. This position reports to the Senior Recruiter.
Responsibilities:
Recruitment Administration
- Ensure a seamless and positive candidate experience through out the whole recruitment life cycle.
- Post job advertisements and ensure compliance and consistency on all external posting sites.
- Works with and researches external job boards, internal partners and external sources for position posting.
- Assists with the outreach and connection to diverse groups for the purpose of fostering a diverse workforce.
- Conduct and lead intern candidate phone screen.
- Owning interview scheduling. Organize, prioritizes and engages with internal panel on calendar flexibility matching to the candidates schedule.
- Updating the Applicant Tracking System, Taleo, and ensuring requisition are closed out in a timely manner.
- Manage recruitment files and candidate records in both our Applicant Tracking System, Taleo and in electronic files.
- Partner with HR team on ensuring compliant record keeping.
- Completes any recruitment related invoicing for marketing events, external postings, and other costs associated with the recruitment process.
- Attends recruitment and recruitment marketing events with the Senior Recruiter to represent MSI and Tetra Tech and supports generating awareness of new employment opportunities.
Intern Program Management Support
- Support Senior Recruiter on designing, planning and coordinating, intern events and activities.
- Partner with the Senior Recruiter on designing and implementing training calendar for interns.
- Assist in organizing educational efforts for the intern program through partnering with other TetraTech operating units to have detailed and engaging trainings.
- Coordinate with the HR team on intern onboarding, intern extensions, and intern exits.
- Support implementation of program evaluation efforts, including post-internship follow up with exit interviews, collecting and analyze quantitative and qualitative data.
Qualifications:
- Associate degree required; bachelor’s degree preferred.
- Minimum of 1 years of experience in an office environment, preferably in a support role in administration, human resources or directly with recruitment, 2 years of experience preferred.
- Strong administrative and organizational skills and an ability to multitask and prioritize to meet deadlines.
- Strong work ethic and “customer service” focus.
- Previous experience working with Microsoft Office Applications, an HRIS system, an applicant tracking system, and/or a learning management system preferred.
- Demonstrated ability to follow prescribed and standard routines, practices, and procedures as well as receive general instruction and supervision on work progress.
- Demonstrated ability to communicate clearly and concisely orally and in writing with all levels of staff.
- Demonstrated resourcefulness in solving problems and the initiative and interest to learn new skills and tackle new projects.
- Knowledge of human resources processes and best practices is preferred.
- Ability to protect and maintain confidentiality of information and materials.
- Ability to work independently and as part of a team.
- Fluency in English required, proficiency in a second language preferred.
At MSI Tetra Tech, health and safety play a vital role in our success. MSI Tetra Tech’s employees work together to comply with all applicable health & safety practices and protocols, including health orders and regulations related to COVID-19 that are mandated by local, state and federal authorities.
MSI is an equal opportunity employer that values diversity and inclusion. We strive to develop and maintain a culture that honors the perspectives and identities of our employees, our communities and those impacted by our work.
We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as any mental health or physical disability needs.
MSI is an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans Employer.
Reasonable Accommodations:
MSI is dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please visit Tetra Tech’s Disability Assistance Page. Our recruitment team looks forward to engaging in an interactive process to provide reasonable accommodations for candidates.
Only candidates who have been selected for an interview will be contacted. No phone calls, please.