Administrative Assistant/Receptionist (TEMP)
At Sax, we are driven by our ability to turn every client’s dream into a reality. We are a forward-thinking multi-disciplinary accounting, tax, and advisory firm serving the needs of closely held companies, family-owned businesses, not-for-profit entities, government and high-net-worth individuals. We are dedicated to providing an environment that offers growth, stability and advancement opportunities, in a team member driven culture where contributions are recognized and rewarded. We have everything you need for a dynamic career!
We are actively seeking a Temporary Administrative Assistant/Receptionist to work at our Parsippany, NJ office. Expected workweek is 40 hours, 8:30-5:30 Monday – Friday.
Essential Duties and Responsibilities:
A non-inclusive list of duties and responsibilities is outlined below.
Responsibilities:
- Primary responsibility for answering incoming calls, greeting visitors, and notifying Partners/staff of same.
- Primary responsibility for notifying Partners/staff of incoming documents via the Sax Portal and/or SaxApp and/or Efax.
- Sorting incoming mail; creating barcodes for client documents to provide to Business Services Support.
- Setting up conference rooms and placing meal orders for internal and client meetings.
- Assist Finance with entering monthly charges and mailing out invoices when requested.
- Work on various firm projects as requested.
- Provide backup to Office Administrative Assistant.
- New duties and responsibilities may develop as the position and employee evolve and the job description will change accordingly.
Qualifications:
Maintains confidentiality in all aspects of position. Maintains the ability to use grammatical, spelling and punctuation skills effectively. Must have excellent organizational skills and the ability to multi-task. Possesses excellent interpersonal skills as well as a cooperative and dependable personality.
- Proficiency in Microsoft Office, specifically Word, Excel and Outlook, is required.
- Experience with GFR is preferred.
- Expected workweek is 40 hours, 8:30-5:30 Monday – Friday.
- Vacation blackouts exist from Feb. 15th – April 15th, and Sept. 1st – Oct. 15th.
Sax LLP is an Equal Opportunity Employer