Onsite Administrative / Operations Assistant
The Refinery is an award-winning entertainment advertising agency located in the Los Angeles area. We work with all of the major studios producing creative digital, print, and A/V campaigns for theatrical properties and television/streaming content. We are seeking to expand our ability to service our clients with an enthusiastic, detail-oriented individual who has project management experience in a fast-paced environment.
First off, we are seeking candidates who embody our core values – Refiners are talented, kind, client-focused, ego free and passionate. In addition, even when our clients change their minds for seemingly the 100th time – we don’t ever quit. We still celebrate everything – from birthdays to Black History month to National Donut Day! Our highly competitive Halloween costume contest continued virtually this year and didn’t disappoint. We’ve also organized some great virtual events including a sunflower-growing contest, poker and trivia nights, and Zoom yoga and meditation.
Enough about us, here’s what we’re looking for in a candidate:
An incredibly bright, energetic individual looking to join the fast-paced world of entertainment advertising. In this full-time position
- Front desk – answering phones, greeting visitors, tracking deliveries
- New hires – parking assignments, updating contacts, employee birthdays
- Administrative support – track receipts, maintain office supplies, calendar management, assist the Office Manager and HR in supporting our creative staff
- Coordinate monthly company events, client gift purchasing, routine catering and grocery orders, partner personal errands, etc.
- Occasional pickups and deliveries to and from studios, vendors and running other errands. Reliable transportation including auto insurance, and a good driving record are required.
Hours are 9am - 6pm, Onsite
Our qualifications include previous work experience in customer service and/or administrative office support, proven ability to successfully multi-task and a desire to demonstrate that no job is too big or too small.
We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.