Stewards Individual Placements Program Coordinator
Title: Program Coordinator
Starting Salary Range: $38,000-$39,141
Location: Beckley West Virginia-remote eligible within the Eastern Region
Status: Full-Time, Non-/Exempt
Benefit Eligible: Health, Vision, Dental, Long-Term Disability, Retirement, Paid Time Off
Reports to: Program Manager
Important Requirement: Full vaccination against COVID-19 by the first day of employment and ability to provide proof of vaccination before starting.
Organizational Summary:
Conservation Legacy is a nationwide non-profit. The Corps programs within the organization engage participants in diverse conservation and community projects that serve public and private lands. These projects provide opportunities for personal and professional development and strive toward a high priority of needs for public land managers and community partners. Through the mission of engaging future leaders who protect, restore and enhance our nation’s lands through community-based service; Conservation Legacy works toward a world with healthy lands, air and water; thriving people and resilient communities.
Program Summary:
Stewards Individual Placements (SIP), a program of Conservation Legacy, places individuals across the nation in projects that build capacity, improve access to natural resources, develop and support innovative solutions, develop opportunities for service and economic development, and empower leaders. SIP focuses on federal partners such as the National Park Service, US Forest Service, and Bureau of Indian Affairs along with multiple state and local governments and nonprofits.
Position Summary:
The Program Coordinator supports all aspects of member and project site support through AmeriCorps and non-AmeriCorps based initiatives within Stewards Individual Placements. This position does so by interacting with program partners, supervisors, and members. The Program Coordinator, in collaboration with other staff, ensures the aspects of Program coordination are executed including: recruitment, engagement, and reporting, for all assigned projects assigned within their portfolio. The Program Coordinator also ensures that all processes, procedures, and compliance measures are met throughout the entirety of each placement cycle.
Outcomes & Functions of Position:
Program Coordination
- Provide consistent high-quality customer service to potential applicants, candidates, current participants, alumni, partnering services, internal staff, and other internal and external stakeholders.
- Verifies that all compliance policies and procedures are implemented and followed for all AmeriCorps, Conservation Legacy, and Steward’s programming.
- Working with Program Manager, ensuring proper routing and timely handling of worker’s compensation claims.
- Conduct recordkeeping and maintain storage platforms for service members.
- Work with member and supervisor to ensure timesheets are completed and participate in the review and approval of programmatic payrolls.
- Responsible for ensuring program-specific funds are properly requested, reimbursed, and utilized within budgetary constraints of the position and in alignment of Conservation Legacy, AmeriCorps, and partner parameters. (professional development funds, travel funds etc.)
- Assist with grant and partner required reporting.
- Work with the Program Manager and other appropriate staff to collect, review, edit, and package reports; compile and send all quarterly reports to partners.
- Support Development Coordinator in ensuring accuracy of quantitative data capture
- Support partners with additional reporting requests as needed.
Recruitment
- Under direction from Program Manager, ensure successful recruitment strategy to fill all initiatives’ positions.
- Leads recruitment efforts for assigned projects, in collaboration with partner and site supervisor; utilizes all Conservation Legacy recruitment policy and procedure, including DEI hiring toolkit.
Engagement
- Manage the supervisor experience by conducting orientations, quarterly calls, and assistance with operational procedures (timekeeping, reporting, risk management, etc.)
- In collaboration with Training and Logistics Coordinator, ensure all training and professional development opportunities for member meet funder and partnership expectations.
- Perform periodic site visits (nationally) to necessary project site locations as assigned by Program Director; support others in site visit planning as it relates to the members and supervisors within this position’s purview
- Manage the project site/site supervisor experience by providing support and resources as it applies to each situation.
- Work with the Program Director to review and update program handbooks as necessary/assigned.
- Support the planning of and record member professional development fund usage.
- Conduct dispute resolution/mediation between member and supervisor when need arises
- Conduct partner identified cohort meetings as required
Organizational Advocacy
- Successfully engages, leads and supports an inclusive work environment for those of underrepresented populations within the organization and the communities we serve.
- Leads and/or participates in organizational-wide teams, projects and initiatives that support the work of the Strategic Plans goals.
- Reports any potential complaints within the organization as identified in the Personnel Policy Manual.
- Assists or leads other responsibilities, as assigned.
Other “Hats” You May Wear: Customer Service, Relationship Development, Marketing, Administrative, Supervision or Mentorship to Others, Facilitator, Trainer, Facilities, Human Resources, Supervisor
Physical Requirements:
Conservation Legacy is committed to the full inclusion of all qualified individuals and will ensure that persons with disabilities are provided reasonable accommodations to perform essential job functions. Some positions may require periodic overnight travel, non-traditional work hours, ability to move across varied terrain, use program-specific tools and a range of technology on an infrequent or frequent basis. Exerting up to 25 pounds of force occasionally to lift, carry, push, pull, or otherwise move objects. Ability to safely drive an organizational vehicle may also be required for some positions. If you need assistance and/or a reasonable accommodation due to a disability during application or recruiting process, please send a request to the hiring manager.
Qualifications:
- Ability to successfully work in a fluid, changing work environment.
- Ability to operate Microsoft Office programs and applications, or similar platforms.
- Ability to keep others and oneself, in remote locations, accountable to expectations.
- Valid Driver’s License and Insurable Driving Record per Personnel Policies.
- Must be able to pass the organization’s criminal history check requirements.
- Full vaccination against COVID-19 by the first day of employment and ability to provide proof of vaccination before starting.
- Exhibits the ability to effectively collaborate with diverse teams or with a variety of populations, including those underrepresented at our organization and those of BIPOC communities.
- Bachelor’s degree preferred; national service experience desired.
Other Competencies Desired for this Position’s Success: Manage Complexity, Resourceful, Effectively Communicate, Cultivate Innovation, Drive and/or Influence Results, Plans & Aligns.
To Apply:
1. Send cover letter and resume to Program Manager Jessica Zukowski at jzukowski@conservationlegacy.org
2. Cover Letter Must Include:
Cover Letter must include a response to the following: Provide some examples of your experience effectively working with diverse communities, including those specific to Black, Indigenous, People of Color, and other underrepresented populations, in personal or professional context.
Subject line includes “Applicant_(Your Name)”.
Conservation Legacy is an equal opportunity employer. We are committed to hiring a breadth of diverse professionals and encourage members of diverse groups to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, political affiliation, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.