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Evaluation and Reporting Coordinator

Posted Job Title
Evaluation and Reporting Coordinator (B) - (Vice Dean for Education)

Job Profile Title
Coordinator B

Job Description
The Evaluation and Reporting Coordinator supports the reporting and data collection functions of the Evaluation and Assessment Office. The coordinator has frequent interactions with faculty and staff within the medical school (e.g., Curriculum and Registrar Office) as well staff and faculty within the larger PSOM community (e.g., Academic Affairs Office).

The coordinator assists with managing the student evaluation and course reporting process. The evaluation delivery process involves verifying the accuracy of instructors scheduled for lectures/labs/small groups by coordinating with the Curriculum and Registrar's Office, assigning evaluations to students according to the schedule, and making adjustments/corrections in a timely manner to evaluation assignments when the schedule changes. The evaluation reporting process involves monitoring student evaluation submission rates, performing accuracy audits on the collected evaluation data, and creating standard course reports. The following activities involve using data collection and organizing/analysis/visualization software (e.g., OASIS, Business Objects, Microsoft Excel, PowerBI). Additional duties involve coordinating school-wide data collection for annual surveys distributed by medical education program accrediting bodies and directories (e.g., LCME, US News, and Peterson’s); data entry and reporting regarding student exam grades (e.g., OSCE and CSI scores) and benchmarking surveys (AAMC graduate student survey).

The coordinator also assists with faculty affairs by facilitating data collection for various programs/projects/offices. This involves collecting, organizing, and reviewing (a) the teaching dossiers and supporting materials submitted for teaching and research award nominated candidates and for promotion/reappointment packets, (b) the feedback and ratings provided by faculty search committees, and (c) the ratings and comments provided in departmental faculty surveys. The following activities involve using data collection software (e.g., Qualtrics) as well as data organizing/analysis/visualization software. In addition, the coordinator also responds to reported discrepancies and submitted inquiries about faculty teaching records from administrators/coordinators and faculty.

Bachelor's Degree with 3-5 years of related experience or equivalent combination of education and experience is required. Intermediate-level skills with Microsoft Excel and Qualtrics is required.

Working Conditions
Office, library, computer room

Physical Effort
Typically sitting at a desk or table

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range

$43,919.00 - $66,183.00

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
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