Administrative Assistant

Chubb is the world’s largest publicly traded property and casualty insurer. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.

 

This role provides administrative support to the EVP North America Major Accts Distribution & Client Executive. The ideal candidate would be high energy, highly confidential, polished, and able to build and manage relationships at all levels of the organization. The role requires expert time management skills, accessibility, responsiveness, and flexibility in collaborating across the organization. The candidate must possess the desire to thrive in a fast-paced environment and be a team player. The position interfaces with internal contacts across the global organization as well as a diverse group of co-workers, external contacts, and vendors. 

 

Responsibilities:

    * Proactive calendar management, gate keeping, and meeting logistics.

    * Coordinate travel. Working with internal and external contacts to prepare detailed travel itineraries, coordinate commercial flights, dining, and ground transportation; prepare and process required documentation travel.

    * Coordinate and manage all logistics related to team workshops, conferences, and other activities and occasionally attend for management team.

    * Process expense reports; reconcile and track monthly credit card statements and expenditures in a timely manner.

    * Perform administrative analyses which require a considerable degree of independent decision making.

    * Create, edit, and proofread correspondence, formal communications and client presentations.

    * Create and maintain team distribution lists, org charts, and staff contact listings.

    * Review and respond to emails, filing and forwarding as appropriate.

    * Administer programs, special projects, and/or processes as assigned.

    * Management of supplies and equipment procurement for the team.

    * Create and distribute reports and presentations internally and externally for branch related meetings and functions.

    * In cooperation with facilities, HR, and other associated groups assist in onboarding and transition of branch staff.

 

 

REQUIRED SKILLS:

    * Independent thinker with the ability to quickly gain a thorough understanding of the organization, role and objectives of the department, personnel, and policies.

    * High degree of professionalism and dependability and a demonstrated ability to handle confidential information and work in a fast-paced environment.

    * Effective interpersonal skills; capable of working with all levels of office personnel in a corporate setting and polished executive presence.

    * Excellent working knowledge of PC and various Microsoft software programs including Outlook, SharePoint, Word, Excel, and PowerPoint; ability to create documents and reports with minimal direction.

    * Proficient with current office technologies and early adopter of new technology.

    * Excellent customer service skills.

    * Strong verbal and written communication skills.

    * Quick learner and self-starter with willingness to take initiative.

    * Demonstrated ability to think and work independently with limited supervision.

    * Proven ability in planning, prioritizing, and organizing diverse workload.

    * Demonstrated competence in senior administrative functions, High School grad or Associate’s Degree a plus or a combination of experience and education.