Executive Assistant
This is an opportunity to join an organization and a team that is committed to excellence in the field of public sector Human Resources. Apply now to immerse yourself in a culture that promotes integrity, initiative, learning, fun, and respect for people! Don't just take our word for it... meet our Director, a "CalPERS Spotlight on Excellence Award" recipient.
Examples of Duties
The Executive Assistant is a high-level classification within the administrative support series. Incumbents perform a wide variety of specialized technical and administrative work for an assigned Department Director and related management, supervisory, and professional staff. Responsibilities include performing specialized, confidential, and technical secretarial and office support duties to the assigned department to ensure efficient service provision. Responsibilities require the frequent use of tact, discretion, and independent judgment as well as a knowledge of departmental and City activities. The work requires the interpretation and application of policies, procedures, and regulations and involves frequent contact with the public, as well as performing various research and budgetary support functions. This classification is distinguished from other office administrative classes in that the nature, scope, and diversity of responsibilities originating at this level requires a broader understanding of City functions and the capability of relieving the assigned Department Director of day-to-day office administrative and coordinative duties. Additionally, the Executive Assistant may exercise functional or direct supervision over assigned administrative support staff and/or volunteers. The Executive Assistant in the Human Resources Department supervises one (1) full-time Administrative Specialist.
Typical Qualifications
The minimum qualifications for our next Executive Assistant are:
- High School Diploma/GED supplemented by college-level coursework or technical training in office technology, customer service, business or public administration, or a related field;
- Five (5) years of increasingly responsible office administrative support experience;
- One (1) year of lead or supervisory experience;
- Notary Public designation within six (6) months of appointment; and
- Intermediate proficiency with Microsoft Office 365 programs.
These additional qualifications are highly desirable for our next Executive Assistant:
- Graduation from an accredited two-year college or university with major coursework in business or public administration, customer service, office technology, or a related field;
- Advanced proficiency with Microsoft Office 365 programs;
- Experience working for a public agency; and
- Current and valid Notary Public designation.
Supplemental Information
Qualities the Human Resources Director values in our next Executive Assistant:
- Strong organizational skills with a natural ability to multitask and prioritize tasks.
- Quality productivity and a keen eye for attention to detail.
- Model integrity, honesty, and trustworthy behavior.
- Support the Human Resources Director and maintain confidences.
- Complement the existing cohesive and competent team.
- Know and greet people by name.
- Display empathy towards others.
- Be inclusive, interactive, and collaborative.
- Have excellent writing and speaking skills.
- Embrace an organizational culture that values a lean organization.
- Presents a poised and polished image.
- Technically savvy.
- Have a sense of humor!
Why work for the City of Orange?
- Employees enjoy the perks of working within Old Towne Orange where our parks, shops, and restaurants are all just a short walk away!
- You will have every other Friday OFF! This role offers a “9/80 work schedule” which means we work 9-hour days Monday through Thursday, and just an 8-hour day every other Friday. That equates to 26 Fridays off per year.
- In addition to having every other Friday off, employees accrue a generous amount of paid time off.
- Your retirement will include a pension through the California Public Employees’ Retirement System (CalPERS).
- We provide a generous amount towards the purchase of healthcare insurance plans, but if you do not need insurance through the City, you will be eligible for a portion of that money as income.
- Have a Master’s Degree or considering pursuing one? With our Educational Incentive Program, employees with a Master’s Degree earn an additional $500 per month.
- We offer Tuition Reimbursement benefits, and we are a qualifying employer for the Public Service Loan Forgiveness program.
- Our Wellness Program offers reimbursement for various wellness expenses including gym memberships, weights, and exercise equipment, proving employees with resources, social support, and strategies to adopt and maintain a healthy lifestyle.
- Historically, City Hall is closed between Christmas Day through New Year’s Day for a holiday break, wherein City employees may utilize accrued paid time off (subject to City Council approval).
- Please ensure you visit the Benefits tab of this job announcement to view the complete listing of benefit options.
In the City of Orange’s Human Resources Department, you can:
- Be part of a cohesive work team who prides itself in calling each other family.
- Perform work that greatly impacts City of Orange employees and community members.
- Apply and build upon your existing office management skills.
- Learn the ins and outs of public sector Human Resources functions.
- Be part of a team of amazing human resources professionals that love what they do.
Application Process:
To be considered for this excellent opportunity, interested and qualified applicants must submit a clear and complete on-line application, including supplemental questionnaire, cover letter, and résumé by the closing date. (Please review Supplemental Questionnaire #1 for further information regarding the cover letter and résumé.) This recruitment will fill the current vacancy in the Human Resources Department, and will yield an eligibility list which may be used to fill future Executive Assistant vacancies throughout the City.
If you have any issues creating a user account or submitting your on-line application, please contact NEOGOV directly at (855) 524-5627.
CITY MISSION, VISION, AND VALUES
Incumbents in all City positions are expected to exhibit the behavior characteristics reflected in the City’s Mission, Vision, and Values statements in the performance of their duties: The City of Orange is committed to excellent service for our residents, businesses, and visitors. As an organization, the City of Orange is the leader in delivering the highest level of service to meet current and future needs of the community. The City’s values include Teamwork, Integrity, and Excellence.
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