Faculty Assistant
Job Summary:
The Department of Molecular Metabolism (MET) at the Harvard T.H. Chan School of Public Health works to discover the root causes of major non-communicable diseases that adversely affect public health, including neurodegenerative disorders, cancer, and chronic diseases of metabolism.
The Faculty Assistant will work with several MET faculty members and will provide day-to-day administrative support, including executing a broad range of administrative responsibilities and working in a variety of technical systems to support faculty teaching and research efforts. The Faculty Assistant will also assist with some general departmental support, prioritizes multiple tasks in a competing environment, and will take on special projects as needed. The position reports to the Assistant Director of Administration
Job-specific Responsibilities:
Additional duties and responsibilities include, but are not limited to, the following:
- Provides a wide range of clerical support including: keyboarding, composing and editing letters, memoranda, reports, lecture/course materials, presentations, cases. Prepares copy for publication or submission of grant proposals and/or reports
- Assists with department administration including but not limited to scheduling common rooms, sorting mail, organizing department supply inventory, ordering catering, coordinating departmental meetings, and ordering office supplies
- Drafts, edits, and prepares correspondence, reports and other materials using word processing, spreadsheets and/or databases; also uses the Internet, which may include web maintenance and design
- Serves as principal contact and source of information for students, staff, faculty, and external customers related to faculty business
- Manages complex calendars, arranges for meetings, appointments and travel arrangements
- Coordinates events including conferences, seminars, and colloquia on behalf faculty and the department
- Prepares and produces financial reports using on-line financial systems, such as reimbursement for travel, corporate cards, HU Purchasing card, etc.
- Purchases and maintains inventory of supplies for faculty and departmental needs
- Performs library/research work and summarizes findings
- Creates and maintains filing system(s), both electronic and paper
- Answers and routes phone calls, emails, and mail, and may handle wide-range information dissemination
- May assist in training, scheduling, and distributing work of students, casuals, or temporary staff
- Works with other administrative staff in the department and School to provide support
- Other duties and special projects as assigned
PLEASE NOTE: This position has a term appointment of 2 years from date of hire with the possibility of extension. The primary work location for this position is Boston, MA and in order to be on Harvard payroll, you must reside in one of the following states – MA, NH, RI, ME, CT, VT, NY, or MD. Until our return to campus and full operational status, which is still to-be-determined, this interview process and position will take place in a slightly modified manner – including virtual interviews and a combination of remote and on-site onboarding and work. On-campus/in-person work is expected, though, upon start date – in accordance with approved COVID-related guidelines and protocols.
Basic Qualifications:
- 3+ years of relevant experience is required; a combination of education and experience may be considered
Additional Qualifications:
The following job-specific skills and competencies are preferred:
- Business training or college degree preferred, or an equivalent of education plus experience in an office and customer service-oriented environment
- Experience working with faculty in academic setting
- Experience providing administrative support to one or more people simultaneously
- Strong attention to detail, organizational, and written and verbal communication skills
- Solid working knowledge of office processes and systems, and of related computer software (such as Microsoft Office & Word) and electronic communications tools
- Knowledge of Endnote a plus
- Experience working across teams and with a variety of projects and constituencies
The following cultural competencies are also preferred:
- Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
- Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
- Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity
Additional Information:
Harvard University offers an outstanding benefits package including:
- Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12+ paid holidays, and 3 paid personal days per year.
- Medical/Dental/Vision: Excellent and affordable medical, dental & vision plans, with coverage beginning as of an employee's start date.
- Retirement: University-funded retirement plan with full vesting after 3 years of service.
- Tuition Assistance & Reimbursement Programs: $40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.
- Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.
- Wellness & Professional Development: Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events -- and many discounts for various cultural and leisure activities throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
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- The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
- Harvard University requires pre-employment reference checks and background screenings.
- This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.
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The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage.
Commitment to Equity, Diversity, Inclusion, and Belonging:
At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.
Learn more about the School’s mission, objectives, and core values and our diversity, inclusion, and belonging initiatives.