Senior Administrative Assistant - School Partnerships
Overview
Please apply directly through our website by clicking here!
We're hiring a Senior Administrative Assistant (SAA) to support the Directors of Seneca's school programs in communication, organization, and project completion. As an SAA, you'll use your exceptional organizational and analytical skills to prioritize projects, coordinate communications across a multidisciplinary team, and plan for important program events. This role is a great opportunity to become well-versed and influential in the operations that make nonprofit education programs successful! If this excites you, we welcome you to apply today.
“This is a great opportunity to learn how nonprofits function and see the big picture of all services available to children. Everyone loves where we work and is happy to be here, and you get to be the glue that holds the region together within all our programs that do such wonderful things for our kids.”
– Senior Administrative Assistant
At Seneca Family of Agencies, we pride ourselves on building a team of diverse staff and strongly encourage people of color to apply. Our programs are deeply engaged in conversations and training on Diversity, Equity, and Inclusion to bring equity and justice to the youth and families we serve. The driving force behind our growth is our commitment to providing traditionally marginalized communities with a network of outstanding mental health, community-based, and educational services.
Responsibilities
- Maintain Executive Directors' schedules by planning and coordinating meetings, conferences, teleconferences, and travel
- Manage credit card reimbursements and mileage for Executive Directors of School Partnerships and other identified Directors
- Organize meetings and events, including scheduling, reserving appropriate rooms/spaces, sending notices, communicating with attendees, and organizing catering
- Document program meetings with school directors
- Prepare correspondence and special project documents (letters, memos, protocols, conferences, etc.)
- Coordinate Leadership projects
- Maintain and update program documents and manuals
- Assist in the general functions of the program, including but not limited to: oversight/approval of timecards of, management of the “School Partnership Information Hub” document, oversight and coordination of hiring process, support in the coordination of break training and logistics, facilitation of special events and gifts (Orientation, Holiday, March Mattering, BBQ), facilitation of 360 evaluation process, oversight of SANS (services as needed) billing process, oversight of EPSDT billing process, oversight of UE Blog and Newsletter
Qualifications
- Experience/education requirements:
- Bachelor’s degree + 1 year of applicable work experience OR
- Associate's degree or equivalent + 2 years of applicable work experience
- High school diploma/GED + 3 years of applicable work experience
- Applicable work experience includes any paid or unpaid experience in an administrative capacity requiring customer service, data entry, ability to prioritize multiple projects within strict deadlines, and/or coordination with multiple departments
- Ability to work independently and stay organized while multi-tasking and prioritizing projects
- Demonstrated proficiency in Microsoft Word, Outlook, and Excel
- Ability to collaborate with diverse co-workers, partners, and community members
- 21 years of age or older
- Valid California Driver's License
- Clearance of TB test, physical exam, fingerprints, and any other mandatory State/Federal requirements
- Proof of COVID-19 vaccination and booster
Schedule
- Full-time
- Hybrid work model
Benefits
- Staring at $25.00 per hour, with actual salary dependent on creditable experience above the minimum qualifications, and an additional $2.00 per hour for bilingual language abilities
- Salary increase each year
- Comprehensive employee benefits package, including medical, dental, vision, and chiropractic coverage, as well as partially paid premiums for dependents
- Employer-paid Employee Assistance Plan (EAP).
- 5 weeks of flexible paid time off and 11 paid holidays
- 403B retirement plan
- Scholarship opportunities, ongoing training, and professional development opportunities