Human Resources Assistant & Information Specialist (Human Resources Assistant)
The Oregon Department of Environmental Quality strives to build and sustain an inclusive environment that embraces and values diversity. Employees at all levels of the agency work together to foster fairness, equity, inclusion, and belonging. We are an equal opportunity employer and do not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age, or physical or mental disability. Candidates from diverse backgrounds are encouraged to apply. We are most interested in finding the best candidate for the job, and that candidate may not meet every one of our listed preferred qualifications. Lived experience may count towards the preferred qualification. If you are excited about this position, we encourage you to apply. If you are unsure as to whether or not you meet the qualifications of this position, please contact us to discuss your application.
Are you passionate about preserving, enhancing, and protecting Oregon’s environment? If so, please consider a career with the State of Oregon at the Department of Environmental Quality (DEQ). At DEQ, employees have the opportunity to work with a dynamic and supportive team of mission-focused individuals tasked with maintaining, restoring, and enhancing the quality of Oregon’s air, land, and water. Here is a video about DEQ: https://youtu.be/iP3K7JoLe1k. Click here to view a map of all of the DEQ offices.
The Oregon Department of Environmental Quality has a full-time opportunity available for a Human Resources Assistant & Information Specialist (Human Resources Assistant) within our Central Services Division in Portland, Oregon. This position is limited duration through June 30, 2023 with the potential of being extended or becoming permanent pending budget and legislative approval.
The Central Services Division (CSD) assists the Agency in achieving its mission by providing central management services for the agency in accounting, budgeting, information systems, human resources, health and safety, training, policy and organizational development, purchasing, and facilities management. The division serves headquarters and 3 regional divisions, the Vehicle Inspection Program, and the Laboratory and Environmental Assessment Division. Services are provided for over 700 positions, various local and regional governments, and directly to citizens.
The Human Resources section provides a full range of human resource services: employee and labor relations, recruitment and selection, affirmative action, diversity and inclusion, employee assistance and wellness, claims management, position classification and allocation, benefits and salary administration, policy and procedure, and record keeping.
What you will do!
As the Human Resources Assistant & Information Specialist, you will play an integral part of the Human Resources section. You will maintain the information in Workday through data entry, data audits, and running critical organizational data reports. As the first point of contact for DEQ team members, you will respond to employment verification requests and public records requests, coordinate with Payroll to resolve personnel/payroll issues, greet visitors, answer phone calls, and respond to routine questions from employees, applicants, and the public regarding Human Resources rules, processes, and procedures.
What’s in it for you!
The opportunity to work in a productive and creative environment where no two days are ever the same! We offer a competitive benefits package that offers comprehensive medical, dental, and vision plans for the employee and their qualified family members, as well as paid sick leave, vacation leave, personal leave, and 11 paid holidays a year. In addition, we offer membership in the Public Employees Retirement System (PERS), and you have the opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). If you are passionate about Oregon's environment, apply today!
This is a full-time, management service confidential position.
This recruitment may be used to fill future vacancies.
What are we looking for?
Minimum Qualifications: Two years of human resources clerical-support experience directly assisting human resources professionals in the administrative functions of a human resources program OR 3 years of progressively responsible administrative, clerical, or record-keeping support experience.
Candidates who are most competitive will also reflect the following:
- Experience within a human resources department supporting employees and managing data with a Human Capital system.
- Ability to support and promote agency diversity, equity, and inclusion goals and activities.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Visio, and Outlook).
- Human Resource Information System (HRIS) experience, preferably Workday.
- Experience with databases, including entering data, running reports, and maintaining data integrity.
- Records management experience; experience working with confidential records.
- Strong organizational and time management skills with an ability to switch priorities or projects seamlessly; high aptitude for learning new things and an ability to pay attention to detail.
- Ability to learn, explain, interpret, and apply Federal and State employment laws, policies, procedures, rules, regulations, and collective bargaining agreements.
Working Conditions:
Work is primarily in an office setting. There will be occasional travel on official State business for meetings, conferences, or trainings. Meetings and conferences may be held in the evenings.
How to Apply: (complete the application in full)
- External Applicants Click on the “Apply” button and submit your application. Click this link for the External Candidate job aid, and view this video for additional information.
- Internal Applicants (current State of Oregon employees): Apply through your employee Workday account. View this job aid for assistance.
Helpful Tips:
- Be sure to attach a resume and cover letter.
- Allow yourself plenty of time to complete and submit the application, resume, and cover letter.
- Workday will timeout after 15 minutes of inactivity.
- This posting closes at 11:59 PM on the close date listed.
- Please save a copy of the job announcement for your reference, as it may not be available for you to view after the job posting closes.
- Be sure to check both your email and Workday account for updates regarding this recruitment.
- Workday performs best in Google Chrome.
- Click here for Resources and a Job Support Page.
Please Note: In addition to your related work experience and education, DEQ will use the desired attributes and minimum qualifications above, under the “What are we looking for?” section to determine whom to interview. Please make sure your attributes and minimum qualifications are clearly demonstrated in your application material.
Veterans Information:
DEQ provides veterans’ preference points to all eligible veterans. For more information on veterans’ preference, please visit Veterans Resources, or call the Oregon Department of Veterans' Affairs at: 1-800-692-9666. For privacy reasons, please do not attach veterans’ preference documents when initially applying. You will be asked to submit those at a later time.
Pay Equity:
As an employer, the State of Oregon complies with HB 2005, the Pay Equity Bill. We do not discriminate on the basis of protected class in the payment of wages, and we do not screen applicants on the basis of their current or past compensation. Please visit http://www.oregon.gov/das/hr/pages/equity.aspx for more information. Please note: the salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95% (6% goes to PERS and .95% covers payroll taxes). Please review the Classification and Compensation page for more details.
Work Authorization:
DEQ does not offer visa sponsorships. On the first day of employment, all hires will be required to complete the US Department of Homeland Security’s Form I-9, confirming authorization to work in the United States. In addition, hires will have three business days from their first day of employment to present documents that establish employment authorization and identity. DEQ is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
Questions/Need Help?
If you have questions about the recruitment or need assistance to participate in the application process, please contact Maddy Ouye, Human Resources Analyst, at maddy.ouye@deq.oregon.gov or (503) 347-5759. TTY users: please use the Oregon Telecommunications Relay Service at 1-800-735-2900.
Are you interested in an Informational Interview with DEQ to learn more about working at DEQ, how current DEQ employees got to where they are today, and what opportunities there may be for you at DEQ? Please go here and complete the form: https://www.oregon.gov/deq/about-us/Pages/humanresources.aspx. Please note that informational interviews are not tied to an open recruitment. If you complete the form above, you will be put in the queue to have an informational interview with a Hiring Manager from our Informational Interview Registry.