Conservation Corps Administrative Assistant

Title: Administrative Assistant II – Southwest Conservation Corps  

Starting Salary Range: 18.27-18.81 per hour DOE             

Location: Eligible for full time remote within SCC FC’s service area (southwest Colorado, northwest New Mexico) 

Status: Full-Time, Non-Exempt (32-40 hours per week, flexible schedule)

Benefit Eligible: Health, Vision, Dental, Long-Term Disability, Retirement, Paid Time Off per Personnel Policies

Preferred start date: November 1, 2022, OR January 2, 2023

Important Requirement: Full vaccination against COVID-19 by the first day of employment and ability to provide proof of vaccination before starting.   

Conservation Legacy is a nationwide non-profit. The Corps programs within the organization engage participants in diverse conservation and community projects that serve public and private lands.  These projects provide opportunities for personal and professional development and strive toward a high priority of needs for public land managers and community partners. Through the mission of engaging future leaders who protect, restore and enhance our nation’s lands through community-based service; Conservation Legacy works toward a world with healthy lands, air and water; thriving people and resilient communities.

The Southwest Conservation Corps (SCC) is a program of the non-profit service organization, Conservation Legacy, that is built on the legacy of the Civilian Conservation Corps (CCC) that operated from 1933 – 1942. SCC provides youth and young adults opportunities to complete conservation projects on public lands. While serving with SCC, members receive training on job skills, conflict resolution, leadership, teamwork, and environmental stewardship. Programs are developed using a step ladder approach to provide a progression of skill development based on a member’s needs. Members receive a weekly living allowance, training, and an AmeriCorps Education Award (for qualifying individuals).  

Position Summary: Provides administrative management for the daily operations of Southwest Conservation Corps Four Corners (FC) and general administrative assistance to Conservation Legacy. 

 

Accounting                                        

·        Provide support for the development of effective and efficient administrative systems that interface with Business office needs. 

·        Represent SCC operational needs when developing administrative systems for accounting and Payroll. 

·        Manages invoicing for Disaster Relief crews. 

·        Enters seasonal staff, participant employees and AmeriCorps members in Evolution Payroll System (EVO). 

·        Creates payroll summaries, obtains proper approvals, and processes payroll documentation. 

·        Processes bi-weekly payroll in Evolution for SCC-FC’s seasonal staff, participant employees, and AmeriCorps members.

·        Enters seasonal staff, participant employees and AmeriCorps members in Salesforce assigning to grants, as needed, and crews. Regularly monitors correct and approved timesheets.

·        Facilitates the onboarding of all SCC-FC’s seasonal staff, participant employees and AmeriCorps members from the “offer extended to “roll out red carpet” in SilkRoad, set up in Salesforce through all onboarding tasks in SilkRoad Onboarding insuring an on-time start of employment/participation inclusive of on-time results of required NSCHC’s before start date and appropriate copies of ID documents for AmeriCorps and I-9/eVerification process.

·        Maintain accurate HR and AmeriCorps files and records throughout the employee and members’ participation.

·        Provide support to SCC-FC staff in exiting of all seasonal staff, participant employees and AmeriCorps members.

·        General administrative support for program operation needs.

·        Performs a variety of other administrative duties as required to ensure efficient office operations for SCC-FC.

·        Communicates regularly with Conservation Legacy staff.

·        Participates in SCC-FC staff meetings and other collaborative team meetings as needed.

·        Establish and maintain effective working relationships with employees, other agencies, and the public.

·        Be willing to work a flexible schedule, including some nights and weekends.

Other “Hats” You May Wear: Customer Service, Relationship Development, Marketing, Administrative, Supervision or Mentorship to Others, Facilitator, Trainer, Facilities, Human Resources, Supervisor

Minimum Qualifications: 

·        Valid Driver’s License and Insurable Driving Record

·        Must be able to pass the organization’s criminal history check requirements.

Preferred Qualifications: 

Other Competencies Desired for this Position’s Success: Manage Complexity, Resourceful, Effectively Communicate, Cultivate Innovation, Drive and/or Influence Results, Plans & Aligns.

1. Send Cover letter and resume to Kevin Heiner at  kevin@conservationlegacy.org 

Subject line includes “Applicant_(Your Name)”.

Cover Letter must include a response to the following: Provide some examples of your experience effectively working with diverse communities, including those specific to Black, Indigenous, People of Color, and other underrepresented populations, in personal or professional context.