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U220086 - Executive Secretary to the Dean, SDM Dean's Office - SDM Dean's Office

Position Summary:
The University at Buffalo School of Dental Medicine is seeking a full time Executive Secretary for the Office of the Dean. The ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner is critical to this role.
The Executive Secretary will be responsible for the following tasks:
  • Heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings
  • Communicating and handling incoming and outgoing electronic communications on behalf of the Dean and senior management
  • Drafting important communication and reports and assist management with preparation of presentation materials
  • Working closely with the senior management and assist in coordinating School projects
  • Arranging travel schedules and making reservations for executive management as needed
  • General office duties

Salary Range: $45,000 – $55,000
Work Hours: 8 a.m. – 4:30 p.m.
Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.
About SDM
The School of Dental Medicine is committed to the University at Buffalo’s mission to promote diversity and a climate welcoming of a diverse faculty, staff and students and to foster and sustain a working and learning environment where each member of the community can succeed.
About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.
The University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications:
  • Associate’s Degree or 3 year’s experience as an executive secretary

Preferred Qualifications:
  • 5 years experience supporting management at the executive level
  • Calendar management skills, Outlook
  • Expertise in MS Office including Word and Excel
  • Experience in travel arrangements
  • Strong verbal and written communication skills
  • Strong decision making skills, attention to detail and ability to work independently with little or no supervision

FTE:  1.00
University at Buffalo is an affirmative action/equal opportunity employer and in keeping with our commitment, encourages women, minorities, persons with disabilities and veterans to apply.