POSTING INFORMATION

Internal Title

Associate Director of Student Life for Events and Operations

Position Type

Classified

Faculty / Non-Faculty / Administration

Non-Faculty

Pay Band

5

Level

1

Department

Student Life

Job Purpose

Associate Director of Student Life Events and Operations acts as the Operations Manager for the Stern Student Center and Student Life managed facilities. Oversees the maintenance and scheduling of spaces within the facility. Responsible for management of the facilities reservation system, that receives more than 1,000 requests per academic year. Assists with the creation, revision, and application of policies related to the use of Student Life-managed facilities by on and off-campus groups. Provides direct supervision of the Assistant Director of Student Life Events and Operations. Responsible for the hiring, training, and professional development of student employees. Markets/promotes the Office of Student Life and Stern Center facilities and services to on-campus organizations and departments as well as off-campus groups. Represents the Office of Student Life on various campus-wide committees, including Commencement and the Emergency Management Team.

Minimum Requirements

Bachelor’s degree required as well as previous work experience in a college or university union setting, event planning or conference services. Master’s degree in Higher Education Administration, Public Administration, Student Personnel, Counseling, Leadership or related discipline preferred. Knowledge of and ability to apply student development theory to practical situations is also essential. Experience with event management/facilities reservation software systems preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Required Knowledge, Skills and Abilities

Knowledge of facilities management/business practices. Familiarity with HVAC systems and maintenance needs for public facilities. Ability to develop budgets and monitor expenditures. Previous experience supervising students and ability to provide informational and educational training to student employees. Knowledge of reservations software and applications. Familiar with organizations and resources related to college unions/student centers (i.e. ACUI). Establishes and applies policies and procedures related to facility usage and risk management. Ability to create a welcoming and inclusive environment.

Additional Comments Regarding Position

Evening and weekend hours required. Occasional out-of-state and overnight travel. Occasional light lifting (up to 50 lbs.).

Special Instructions to Applicants

Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

*Salary is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background check.

All applications must be submitted online https://jobs.cofc.edu.

Salary

*$35,361-$50,395

Posting Date

09/23/2022

Closing Date

10/24/2022

Open Until Filled

No

Posting Number

2022178

EEO Statement

The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.

Quicklink for Posting

https://jobs.cofc.edu/postings/12844

Job Duties

Job Duties

Activity

1. Manages the operations of the Stern Student Center and Student Life facilities. Provides regular reports on facilities, equipment and amenities. Oversees regular and scheduled maintenance of facilities and equipment. Oversees annual inventory of all equipment. Researches and recommends need for new equipment/resources. Develops and distributes emergency preparedness plan for the Office of Student Life and related facilities and provides education and training related to its implementation.

Essential or Marginal

Essential

Percent of Time

25

Activity

2. Oversees and coordinates the facility reservations process, including the development of policies, reservation approvals, event planning and implementation and ensures compliance with risk management and usage policies. Maintains online reservations system and works with other on-campus users to identify needs for updated systems or software, as needed. Serves as liaison to Campus Housing for Interns, Summer Camps, and Conferences. Meets regularly with Catering representatives regarding scheduled events in Student Life facilities. Communicates complex event information to campus constituencies with regards to events occurring in Student Life facilities.

Essential or Marginal

Essential

Percent of Time

30

Activity

3. Creates marketing/promotional materials for Student Life facilities to promote availability of facilities and services to on and off campus groups. Oversees design and maintenance of Student Life websites, including departmental main page and sites associated with the Stern Student Center. Responsible for management of the Student Life digital signage system, including maintenance of equipment and creation and revision of protocols related to its use.

Essential or Marginal

Essential

Percent of Time

10

Activity

4. Supervises and evaluates Assistant Director of Student Life for Events and Operations. Responsible for the recruitment, training, professional development, and supervision of student employees to provide comprehensive staffing for all functional areas within the Stern Student Center. Active participant in the planning and coordination of learning-outcomes based training for student employees. Assists with the identification/application of training resources and materials. Serves as a presenter/facilitator for training and continuing education efforts as needed.

Essential or Marginal

Essential

Percent of Time

15

Activity

5. Assists with the development and implementation of Student Life facilities policies/procedures. Reviews and recommends changes, as necessary. Assists in long-range planning for the department. Researches and presents improvements and best practices in facilities management and operations and risk management to promote positive change.

Essential or Marginal

Essential

Percent of Time

10

Activity

6. Attends weekly professional staff meetings. Coordinates regular staff meetings or regular communication for student employees. Serves on campus-wide committees including Commencement and the Emergency Management Team. Attends professional conferences and meetings (ACUI, CSHEMA, NACAS) as available.

Essential or Marginal

Marginal

Percent of Time

10