Admin Student Assistant

The Student Assistant will:

* Serve as the point-person for incoming communications for the ITS Administration Office and accurately identify and direct inquiries to appropriate staff

* Manage the internal SharePoint sites and any new internal sites for recordkeeping purposes

* Manage and monitor multiple shared mailboxes. Utilize folders, mail rules, and categories to keep shared mailboxes organized.

* Prepare and distribute various reports related to streamlining of administrative functions and internal processes

* Process requests for Stand-By On-Call, Compressed Work Schedule (CWS) and Voluntary Reduction in Work Schedule (VRWS) applications Review for accuracy and proper approval from division heads; submit to ITS Office of Administration for approval and to OGS Human Resources for processing.

* Liaise with multiple agencies to initiate various events, i.e., Annual Martin Luther King Jr. Observance (OGS), Green NY (DEC) and State Employees Federated Appeal (SEFA)

* Provide additional support for special tasks/projects as requested

Fingerprinting and background check are required.

 

Writing

Proofreading

Editing

Multi-tasking

Data entry

 

Internship Areas: Communications/Public Relations