Grants Manager
Title: Grants Manager
Department: Development
Reports to: Director, Institutional Giving
Summary:
The Grants Manger is a key member of The Philadelphia Orchestra and Kimmel Center, Inc.’s (POKC) Institutional Giving team. Through foundation, corporate, and government funding sources, the Institutional Giving team raises funds annually to support POKC’s core artistic, education, and community programs; Inclusion, Diversity, Equity and Access Strategies (IDEAS); Academy of Music restoration funds; Kimmel Cultural Campus capital improvement projects, special fundraising events; and Orchestra national and international touring.
Leading with our bold vision to inspire and connect humanity through the Philadelphia Sound, we at The Philadelphia Orchestra and Kimmel Center, Inc. are vital influencers and conveners, emblemizing our values of being exceptional, innovative, diverse and inclusive, and authentic. IDEAS—Inclusion, Diversity, Equity, and Access Strategies—is a comprehensive transformation process, guided by our vision and values, to assess and improve all aspects of our operations, concerts, and programs, and to spur sustainable change.
The Manager reports to the Director of Institutional Giving and provides comprehensive assistance to help achieve current funding levels and to identify, cultivate and solicit new funding sources for all programs and events.
The Manager will steward current foundation funders, including grant and report writing, proposals, and other functions.
With an eye toward growing POKC’s Institutional Giving program, the Manager will work with the Research team to develop a pipeline of prospects and to prioritize the best prospects for cultivation and solicitation.
Primary Responsibilities:
- Prepare letters of inquiry, proposals, reports, and budgets for current and prospective institutional funders, using the Tessitura database to document and track all activities.
- Manage the delivery of all funder benefits, including interim and final reports, coordinating with colleagues in other departments to ensure timely and accurate fulfillment.
- Work closely with Development department colleagues to identify and research prospective institutional donors for all programs and fundraising events.
- Monitor the Institutional Giving budget, including monthly and annual reconciliation of budget transactions.
- Manage the disbursement, tracking, and invoicing needs for the Institutional Giving team.
- Maintain digital filing systems for the Institutional Giving team.
- In tandem with the Corporate Relations Manager manage concert ticket inventory and distribution for dedicated Development Department boxes at all concerts.
- Work closely with the Development Services team to ensure proper booking of all institutional gifts.
Education/Experience:
Bachelor’s degree required. A minimum of two (2) years of experience working in institutional fundraising at a nonprofit organization, including demonstrable experience writing proposals and reports. Knowledge of fundraising best practices and experience using a CRM platform are highly desirable. Appreciation of performing arts and an understanding of the role of a performing arts organization in community life are important.
Knowledge/Skills/Abilities:
- Strong organizational skills, including the ability to manage multiple projects simultaneously while adhering to strict deadlines.
- Impeccable writing, editing, and communication skills, with an emphasis on proposal and report writing for institutional funders.
- Solid interpersonal skills and the ability to work collaboratively across the Development department and the entire organization.
- Ability to work independently, exercise good judgement, and maintain a high degree of professionalism and confidentiality.
- Experience with meeting and event planning.
- Strong computer skills are required, including database management and the ability to learn new software. Experience with standard office software (Word, Excel, PowerPoint, Teams, Zoom) is required, and ideally experience with donor research platforms.
- Ability to work in a dynamic, fast-paced environment with rapidly evolving priorities.
Working Conditions/Physical Demands:
Routine for office environment. The employee may be required to perform the essential functions of the job during evening and weekend concerts and/or events.
A resume and cover letter are required when applying for this position.
The Philadelphia Orchestra and The Kimmel Center, Inc. does not discriminate in employment on the basis of race, color, religion, gender (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, or military service.