Education and Community Engagement Coordinator
Title: Education and Community Engagement Coordinator
Department: Education and Community Engagement
Reports to: Sr. Director of Education and Community Engagement
Summary:
The Education and Community Engagement Coordinator provides administrative support to the Education and Community Engagement department staff to ensure smooth execution of programs and events managed by the department on behalf of The Philadelphia Orchestra and Kimmel Center, Inc.
Leading with our bold vision to inspire and connect humanity through the Philadelphia Sound, we at The Philadelphia Orchestra and Kimmel Center, Inc. are vital influencers and conveners, emblemizing our values of being exceptional, innovative, diverse and inclusive, and authentic. IDEAS—Inclusion, Diversity, Equity, and Access Strategies—is a comprehensive transformation process, guided by our vision and values, to assess and improve all aspects of our operations, concerts, and programs, and to spur sustainable change.
This position will also work closely with the Production/Operations department to ensure clear communication, organization of projects, and management of department needs. The Coordinator will be responsible for direct interaction with Finance and Development department staff, as well, to maintain proper accounting of invoices and timely reporting.
Essential Functions:
- Provide administrative support to the department including data entry and tracking, electronic filing, monitoring of department email accounts, and department calendar maintenance.
- Provide administrative and production support for Education and Community Engagement programs, as needed, and assigned.
- Evaluations for the School Partnership and School Ensemble Programs.
- Onboarding of new schools to the School Partnership and School Ensemble Programs.
- Production of the All-City High School Festival, and All-City Fellowship events and lessons.
- Registration for School Concerts and Open Rehearsals.
- Process disbursement forms, track invoices and expenses, and update the budget actuals.
- Manage artist contract administration, including issuing, tracking and filing contracts.
- Perform data entry and maintain data in ArtsVision, Tessitura, PaperSave, and FinancialEdge.
- Maintain department schedules including after-hours concert and program duties.
- Communicate with internal and external partners, assist with customer service issues, and respond to public inquiries.
- Organize large mailings of educational materials to schools and/or external partners and manage the incoming applications for masterclasses and the Greenfield Competition.
- Coordinate Education and Community Engagement department volunteer needs.
- Assist with the maintenance of the Education department website.
- When necessary, serve as Education and Community Engagement department representative at concerts and other public departmental events.
- Process various licenses for digital streaming programs.
- Perform additional duties as assigned.
Education/Experience:
Bachelor’s degree required, with 1-2 years of administrative support experience preferred. Knowledge of classical music is a plus.
Knowledge/Skills/Abilities
- Excellent writing and verbal communications skills.
- Excellent proofreading skills.
- Strong attention to detail and ability to work on multiple projects simultaneously in a fast-paced work environment.
- Ability to track financial expenditures.
- Strong project management skills.
- Strong familiarity with Microsoft Office Suite, interest/ knowledge of basic website management a plus.
- Strong interpersonal skills required.
Working Conditions/Physical Demands:
Routine for office environment. The employee will be required to perform the essential functions of the job during evening or weekend hours.
A resume and cover letter are required when applying for this position.
The Philadelphia Orchestra and The Kimmel Center, Inc. does not discriminate in employment on the basis of race, color, religion, gender (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, or military service.