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Research and Grants Manager

Research and Grants Manager
Dobbs Ferry, NY
Job Number 00323
This position provides key high-level administrative support for the Associate Provost for Research, Grants, and Academic Initiatives, the Office of Sponsored Programs (OSP), and the Institutional Review Board (IRB). This person will contribute to productivity and effectiveness in these offices by establishing and enhancing systems and processes for data collection and reporting as well as policy compliance; organizing events for presentation and development of student and faculty research; assisting in grant and funding discovery; supporting the work of the IRB to ensure compliance with relevant and emerging regulations and related risk management issues; and preparation of workshop materials for grant recipients, IRB applicants, and others engaging with grants and research-related pursuits. This position provides an opportunity for professional growth for a person willing to develop or enhance grant writing and research management skills. The Manager will have or develop an understanding of (a) grant-making and grant-writing and (b) the IRB process and the role that process plays in ensuring protection of the rights, welfare, and wellbeing of subjects involved in research.
The next Research and Grants Manager will have the following administrative, technical, or service-wise responsibilities:
·      Improve operational systems, processes, and policies in support of the College's mission as realized in research and grants that support scholarly and institutional aims—specifically, to support better information flow, management, processes, and organizational planning in OSP, IRB, undergraduate and faculty research efforts, and other grant or research-related areas or projects.
·      Assist the Faculty Development Committee (FDC) by (a) managing processes for Faculty Development grants and course release awards, including automated applications and dissemination of related information; (b) maintaining FDC website content and Faculty Development Grant awardee guidelines; (c) maintaining steady correspondence with faculty award recipients regarding award deadlines and others updates as needed; and (d) supporting FDC meetings.
·      Manage processes for other research awards as made by the Office of the Provost, including financial transactions.
·      Draft data reports on past and present faculty award recipients.
·      Work with Purchasing Department, Finance, IT and vendors on procurement of and payment for services/supplies on behalf of faculty and the Provost's Office.
·      Organize faculty professional development events, including (a) Research Salon meetings, (b) Research Workshops, and (c) Faculty Recognition Ceremony poster sessions.
·      Collaborate on organization of student research events (in-person or online), including the Westchester Undergraduate Research Conference.
·      Work with Associate Provost and the Schools to collect, analyze, and create reports on data related to faculty and student scholarship.
·      Assist the Institutional Review Board (IRB) Chair and committee by (a) sustaining excellence in communications and records (correspondence and documentation); (b), maintaining IRB data, including the automated application process; (c) managing efficient procedures to facilitate processing of human research protocols in accordance with Mercy, federal, accreditation, and state policies and procedures; (d) meeting compliance and quality assurance goals; (e) attending monthly IRB meetings and drafting minutes; (f) circulating correspondence to IRB members on behalf of the Chair as needed; (g) maintaining the IRB website; and (h) drafting yearly IRB reports as needed.
·      Maintain CITI Program subscription (training program required for research involving human and animal subjects), and related informational documents.
·      Serve as point person for CITI Program offerings on behalf of the College (faculty, staff, and students).
·      Assist the Office of Sponsored Programs by (a) conducting grant discovery by researching funding agencies and opportunities; (b) researching topics of interest and gathering data for grant proposals; (c) assisting with production and publication of Grants Alert or other OSP publications; and (d) maintaining files and documentation related to grant applications.
·      Assist with preparation of reports, grant (or other) proposals, correspondence, training manuals, and other materials as relate to grants and research.
·      Contribute to maintenance of webpages and other communication channels for OSP, IRB, and other research and grants infrastructure.
·      Work with Associate Provost, Director of OSP, and FDC and IRB Chairs on special projects.
·      Perform other duties/projects as assigned.
·      Master's degree required.
·      Excellent verbal and written communication skills.
·      Solid research and information gathering skills.
·      Confidence and competence to work independently and prioritize a complex workload that supports multiple units
·      Ability to perform tasks with a high level of accuracy, confidentiality, and attention to detail.
·      Writing skills as applicable to correspondence, reports, and grant (or other) proposals.
·      Ease in handling conventional correspondence, schedules, and administrative activities.
·      Excellent computer skills, particularly in MS Excel, Word, and Outlook, as well as Adobe Acrobat and Formstack.
·      Commitment to high professional ethical standards and a diverse workplace.
·      Ability to travel between locations required.
ABOUT MERCY COLLEGE. Mercy College is a dynamic, independent, coeducational New York City area college that offers more than 90 undergraduate and graduate degree and certificate programs in five schools:  Business, Education, Health and Natural Sciences, Liberal Arts and Social and Behavioral Sciences.  As a federally designated Hispanic Serving Institution (HSI), Mercy College has been ranked nationally among top Colleges in the country for Hispanics by the Hispanic Association of Colleges and Universities (HACU). Mercy College was further recognized by HACU as a national leader in awarding bachelor's degrees to Hispanics in several disciplines, including Psychology, Sociology and Business.  Additionally, to support our diverse student body, Mercy College has been awarded a number of federal and private grants that better enable the College to help underserved students achieve their educational aspirations.  Westchester Magazine has also named Mercy as the Best College in Westchester County in 2019, 2020, and 2022.  The vibrancy of the College’s culture is sustained by a diverse student body from around the region.  Enrollment, including full-time and part-time undergraduates and graduates is approximately 10,557.  The College is situated on campuses in Dobbs Ferry, the Bronx, and Manhattan—and offers as well robust online programs and courses.
OUR MISSION. Mercy College is committed to providing motivated students the opportunity to transform their lives through higher education by offering liberal arts and professional programs in personalized and high-quality learning environments, thus preparing students to embark on rewarding careers, to continue learning throughout their lives and to act ethically and responsibly in a changing world.
At Mercy, we strive to provide employees and their families with a comprehensive and valuable benefits package.  We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.
Mercy College has made the safety of our students, faculty, staff, and our surrounding communities a top priority.  As part of this commitment, students, faculty, and staff on our campuses are required to be vaccinated against COVID-19.  As a prospective or new employee, you will be required to comply with the College's vaccination policy.
EEO Statement. Mercy College is an equal opportunity employer.  Mercy College actively engages in recruiting a diverse workforce and student body that includes members of historically underrepresented groups, and strives to build and sustain a welcoming and supportive campus community.  All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, ethnicity, creed, religion, marital status, sex, sexual orientation, gender, gender identity, pregnancy, genetic information, disability, or protected veteran status. Mercy College actively engages in recruiting a diverse workforce and student body that includes members of historically underrepresented groups, and strives to build and sustain a welcoming and supportive campus community.  All qualified applicants will receive consideration for employment without regard to race, color, creed, marital status, religion, sex, national origin, disability, or protected veteran status.
Mercy College is an Affirmative Action/Equal Opportunity Employer/M/F/Veteran/Disability
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