Chronic Disease Coordinator - Hybrid Schedule
The mission of the Boston Public Health Commission (BPHC) is to protect, preserve, and promote the health and well-being of all Boston residents, particularly the most vulnerable. The BPHC envisions a thriving Boston where all residents live healthy, fulfilling lives free of racism, poverty, violence, and other systems of oppression. The BPHC sets an expectation that all staff and leadership commit, individually and as part of the BPHC team, to hold ourselves accountable to establishing a culture of antiracism and advance racial equity and justice through each of our bureaus, programs, and offices.
Coordinates selected short and long-term projects and initiatives that may change over time. The focus of the division and projects is healthy eating, active living, and related chronic disease prevention, with a priority on addressing racial, ethnic, and other inequities in health outcomes through policy, systems and environmental approaches in diverse sectors of the community.
Coordinates administrative functions, program support and fiscal support for the Chronic Disease Prevention & Control Division.
Meets with the Division Director in a confidential capacity.
Coordinates division's fiscal functions:
- Supports division fiscal functions under direction of Director and Bureau Administrator, including monitoring grant and city budget expenditures; working with division staff to open contracts and make purchases, tracking contract paperwork; reviewing invoices; and related duties.
- Supports program coordinators, managers, and director in monitoring contract compliance by community organizations.
- Works with vendors to purchase goods and services.
- Works with subrecipients of the division's funding. Provides technical assistance to community members and organizations to meet BPHC's fiscal requirements.
Coordinates division administrative & program support functions:
- Coordinates with staff and community partners in planning for meetings, trainings, and events, including identifying community meeting spaces, ordering food, meeting set-up, and related duties.
- Provides staff support to other Division staff as assigned, including collecting, analyzing, and reporting information, attending meetings, taking minutes, and related duties.
- Assists with developing and distributing flyers, brochures, and other educational and promotional materials.
- Tracks division program activities using Excel and other databases to meet performance management reporting requirements. Inputs data and produces reports.
- Maintains inventory of program materials and office supplies. Order supplies and materials.
- Develops and implements administrative processes as needed.
Coordinates small grants and projects with external partners
- Coordinates Cancer Ride program, including managing voucher inventory and working with participating hospitals to track voucher distribution
- Responds to inquiries and maintains liaison with various external agencies to provide information.
Represents division at meetings and community events.
Performs related duties as required.
- BA/BS and 1 year of equivalent experience in operations support, business administration, public health, public administration, or related area, OR 5 years of equivalent experience in operations support, business administration, public health program coordination may be substituted for undergraduate degree. A Master's degree in relevant area may be substituted for 2 years of experience.
- Basic knowledge of office procedures and fiscal systems for budget, ordering and accounts payable.
- Exceptional organizational skills and attention to detail. Ability to develop timelines and meet deadlines.
- Ability to prepare reports and to maintain accurate records.
- Ability to work with numbers.
- Excellent interpersonal skills. Ability to communicate effectively and maintain harmonious working relationships with others.
- Advanced knowledge & experience with MSOffice, MSWord, Excel, and PowerPoint, basic graphic design apps like Canva, and online meeting platforms like Teams and Zoom
- Ability to understand, explain, apply the laws, rules, regulations, policies, procedures of unit activities.
- Ability to design flyers and informational materials
- Demonstrated cultural competence with the diverse ethnic, cultural and socio-economic groups.
- Bilingual and/or bicultural applicants encouraged to apply.
- MA drivers' license preferred.
City of Boston Residency Required, A Criminal Offenders Records Information request must be completed for this position. However, a record is not an automatic bar to employment but is reviewed in relation to the job applied for., Any position that requires an advanced degree will be subject to education verification, The Boston Public Health Commission is an EEO Employer and all applicants meeting the minimum requirements are eligible to apply.
$52,000 - $58,000/Annually
M-F 9am - 5pm
Some evenings and weekends required