Office Administrator - ABA Center for Diversity & Inclusion
Accountable for the efficient and effective operations of an assigned office function, including budge oversight and management, and provides principal support for the administration of the entity and its director.
Principal Duties/Job Responsibilities
-Coordinates and directs the administrative support functions for a department or entity. -Typically there is only one such position within a major division.
-Routinely handles confidential information on the entity’s operations, Member information, and/or personnel allocations/budgets.
-Monitors project statuses and provides senior leaders with updates, corrective actions which may be required, budget compliance, and, if applicable, monitoring of grant expenses.
-May monitor time and attendance for the department and provide the senior leader -recommendations on coverage to meet operational requirements.
-May function as a lead to other nonexempt employees in the department through the assignment of work, work status tracking, providing advice based upon operational experience, and providing performance feedback to the appropriate supervisor.
-May routinely interact with Members of the Association and responds to routine inquiries, referring only complex matters to next level issues resolvers.
Required Qualifications & Interests
-Possession of a high school diploma or GED.
-At least three years’ experience providing administrative support in a business setting which must have included experience in budget preparation and management.
-Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).
-Basic level skill in Microsoft Excel (for example: opening a workbook, inserting a row, selecting font style and size, formatting cells as currency, using copy, paste and save functions, aligning text, selecting cells, renaming a worksheet, inserting a column, selecting a chart style, inserting a worksheet, setting margins, selecting page
orientation, using spell check and/or printing worksheets).
Preferred Qualifications & Interests
-Possession of an Associate’s Degree from an accredited college or university.
-Previous experience functioning as a lead worker/supervisor of an administrative support staff.