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Human Resources Generalist

City of Flagstaff
Email
Salary 
$21.54 - $26.93 Hourly
Location 
Flagstaff, AZ
Job Type
Full-Time; Non-Exempt; Tenure & Benefit Eligible
Remote Employment
Flexible/Hybrid
Division
Human Resources and Risk Management
Job Number
170-22-2
Section
Human Resources
Closing
12/16/2022 4:00 PM Arizona
Work Week
Monday - Friday, 8AM - 4:30PM
Pre-employment Requirements
Fingerprints
Administrative Duties
The City of Flagstaff is looking for team members who are passionate about community, innovation, and quality of life. Come be a part of this amazing community and see why the City of Flagstaff is Northern Arizona's employer of choice!
Actively supports and upholds the City’s stated mission and values. Under direction of the Human Resources Manager, employees of this class are expected to provide a wide variety of professional level support in classification, compensation, compliance, organization development, training, recruitment and benefits.
ADMINISTRATIVE DUTIES
  • Supervisory: This job does not have supervisory responsibilities. 
  • Budgetary: This job does not have budgetary responsibilities but carries out day-to-day activities within approved budget.
  • Strategic Planning: This job does not have strategic planning responsibilities but carries out day-to-day activities in order to reach the stated goals and objectives.
  • Policies/Procedures: This job has partial responsibility for policies and procedures (assists with developing, implementing, and interpreting) at the program level. 
  • Compliance: This job has partial responsibility (follows, assists in ensuring compliance with, and may enforce) Federal, State, and Local laws, rules, and regulations as well as City policies and procedures. 
  • Council Communications: This job carries out day-to-day activities in accordance with Council’s adopted priorities and direction.
  • Reporting: This job does not have duties related to reporting but may assist the Human Resources Analyst with gathering information and completing reports.
Examples of the Work Performed
  • Provides excellent customer service to both internal and external customers.
  • Provides professional level assistance to the Human Resources Analyst(s), Manager(s) and/or Director in one or more functions including classification, compensation, compliance, organizational development, training, recruitment and benefits.
  • Enters, updates and maintains information in databases and ensures they reflect accurate information.
  • Establishes filing systems, prepares folders, records and files and implements records management and retention practices for assigned Human Resources functions.
  • Prepares correspondence to employees, applicants and other outside agencies related to Human Resources issues.
  • Assists in completing surveys, questionnaires and statistical reports for one or more Human Resources functions.
  • Assists in developing and presenting training related to one or more Human Resources functions.
  • Assists with development and implementation of personnel policies, procedures, and practices.
  • Assists with conducting exit interviews.
  • Identifies training topics, conducts research, develops materials, and presents information to employees at all levels of the organization.
  • Conducts research on best practices, collects data, and provides recommendations to the Human Resources, Analyst(s), Manager and/or Director.
  • Communicates with City employees at all levels of the organization.
  • Maintains and modifies the existing Human Resources Information System and all other Human Resource applications. 
  • Participates with other Human Resources staff in answering general questions related to HR policies, procedures, and operations.
  • Researches new programs, practices, technique and trends in the field of Human Resources Management and makes recommendations. 
  • May be called upon for presentations, or to represent the Human Resources Division at staff meetings or professional gatherings.
  • Performs special assignments as directed by the Human Resources Manager and/or Director.
  • Processes personnel action forms as needed.
  • Other duties as assigned.
Recruitment
  • Conducts all aspects of the recruitment process including new hires, transfers, promotions and voluntary reassignments.
  • Coordinates and monitors completion of post-offer requirements including physicals, MVR records, drug testing, immunizations, background checks and fingerprinting.
  • Ensures an exceptional candidate experience for all applicants. Provides timely communication and response to candidate inquiries. 
  • Coordinates the offer and onboarding process for selected candidates providing an exceptional introduction to employment with the city. 
  • Maintains all recruitment and selection records according to record retention guidelines.
  • Schedules and actively participates in external recruitment activities such as job fairs and outreach programs to continue to recruit a more diverse and qualified applicant pool.
  • Ensures policies and procedures related to recruitment and selection are followed, including Equal Employment Opportunity and Affirmative Action.
  • Assists Analyst with fingerprint audits.
  • Participates with other Human Resources staff in answering general questions relating to human resources policies, procedures and operations.
  • Performs special research and/or reports or projects as assigned by the Human Resources Director or Human Resources Manager. 
Benefits
  • Assists with benefits including enrollment and changes and coordinates with the online enrollment vendor. 
  • Assists with coordination of retirement plans with Arizona State Retirement, Public Safety Retirement, Elected Official and Deferred Compensation Plans.
  • Assists with processing and monitoring Family Medical Leave, Extended Leave, Donated Leave and other City-approved leave programs. Assists in the coordination of the City’s wellness initiatives, programs and events.
  • Assists with coordination of NAPEBT wellness incentives.
  • Assists with the City’s annual Open Enrollment.
  • Assists with maintenance of the City’s benefits website and collateral.
Classification and Compensation
  • Researches job titles and/or job descriptions in benchmark and/or other specialized organizations.
  • Assists in preparing and/or revising job descriptions and maintaining the information on the City’s website. 
  • Assists in the preparation and research of the market analysis and surveys.
  • Assists in the development and implementation of the City’s pay plan.

Qualifications
MINIMUM REQUIREMENTS
  • A.A. Degree or two years of college coursework in Human Resources, Public or Business Administration, or related field.
  • Two years of general Human Resources experience especially in the areas of classification, compensation, compliance, organization development, training, recruitment, benefits, human resources information systems, and/or records management.
  • Three years of computer experience working with relational databases and report writing (i.e. HRIS, online enrollment, and benefit reporting) 
  • Six months of specific experience in the assigned human resources function.
  • Or any combination of education, experience, and training equivalent to the above Minimum Requirements. 
DESIRED EXPERIENCE AND TRAINING
  • Professional in Human Resources (PHR) Certification.
  • Bachelor’s Degree in Human Resources, Public or Business Administration, or related field.
OTHER REQUIREMENTS
  • Must possess, or obtain upon employment, a valid Arizona driver’s license.
  • Regular attendance is an essential function of this job to ensure continuity.
Supplemental Information
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES (ILLUSTRATIVE ONLY)
  • Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
  • Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
  • Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
  • Ability to consistently handle confidential issues in a proper and professional manner.
  • Ability to establish and maintain effective working relationships with other employees and the general public.
  • Working knowledge of contemporary human resource principles and practices, especially the areas of recruitment, benefits, training, human resources information systems, and record keeping.
  • Demonstrated ability to maintain a high degree of organization, prioritization, coordination and communication, with attention to detail and accuracy.
PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT
  • While performing the duties of this job, the employee is regularly required to sit; use hands or fingers to handle or feel; and reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell.
  • The employee must occasionally lift and/or move up to 25 pounds. 
  • Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.
  • While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. 
  • The noise level in the work environment is usually moderate.