Research Administrator 1, Anesthesiology
Stanford University, located between San Francisco and San Jose in the heart of California’s Silicon Valley, is one of the world’s leading teaching and research Universities. Stanford is dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world. Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values, innovation, collaboration, and life-long learning.
The Department of Anesthesiology, Perioperative & Pain Medicine is one of the largest departments in the Stanford University School of Medicine, with more than 200 faculty, of which approximately 40 have significant research interests. The Anesthesiology Department was ranked 3rd in the country in NIH funding in 2020 and 2021, and we project an increase in funding this year.
We are seeking a Research Administrator 1 to manage the Pain Division’s T32 award program, trainee administration, and other reports and regulatory requirements for sponsored projects, such as federal grants, foundation grants, and simple industrial contracts.
Stanford School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for its staff, residents, fellows, & faculty. We aim to recruit, support, retain, & promote diversity. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.
Duties include:
- Assist in the preparation of routine proposals within parameters of sponsored and non-sponsored research guidelines. Coordinate and communicate submission process, both paper and electronic; review documents for completeness and compliance.
- Develop, prepare, and finalize project budgets, and provide budget justification.
- Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
- Collaborate with Office of Sponsored Research to ensure awards are set up properly, including cost-sharing awards if applicable.
- Review and understand the terms and conditions of sponsored projects administered, including linked/footnoted terms and conditions not provided in hard copy or electronic copy.
- Initiate expenditures; monitor post-award spending and commitment activity. Review and certify monthly expenditure statements, and facilitate quarterly review by principal investigators.
- Download and monitor reports supporting project status, and use forecasting and decision aides under guidance.
- Participate in contract closeout process and audit inquiries; submit final reports and certificates.
- Coordinate and organize events, such as conferences, meetings, site visits, or sponsor reviews, related to sponsored projects as needed.
- Participate in and contribute to process improvements and group projects.
- Manage recruitment and administration of postdoctoral trainees.
- Prepare and maintain regulatory submissions.
- Lead grant and program administration.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and one year of job related experience, or combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Ability to learn and stay updated about university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) to properly administer sponsored projects.
- Demonstrated understanding of terminology, such as compliance, title, sub-contractor, consultant, audit, and accounting review.
- Willingness and ability to understand and interpret university policies and procedures.
- Excellent oral, written, and verbal communication skills.
- Excellent analytical skills; demonstrated expertise in Excel and web-based tools.
- Strong accounting skills; knowledge of basic accounting principles.
- Ability to complete Cardinal Curriculum I and II while in position.
- Extreme attention to detail.
- Ability to work well independently, but also to seek assistance when needed.
- Excellent time management and organizational skills.
CERTIFICATIONS & LICENSES:
Cardinal Curriculum I and II must be completed to remain in this position.
PHYSICAL REQUIREMENTS:
- Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
- Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
- Rarely lift, carry, push and pull objects weighing 11-20 pounds.
WORK STANDARDS
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The expected pay range for this position is $64,000 - $84,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit: https://cardinalatwork.stanford.edu/working-stanford/covid-19-workplace-guide/covid-19-interim-policies/covid-19-vaccination-policy