HR Associate
HR Associate, Culture and Talent (Durham, NC or Chicago, IL)
This entry-level position will assist with the day-to-day administration of vital human resources management functions and responsibilities. This position is also the internal face of the HR team for our staff-clients and plays a key role in ensuring service standards are met.
Essential Responsibilities
On Boarding
- Onboard new hires by collecting and entering new hire information into HRIS
- Send Benefits information
- Set up Buddy Program
- Facilitate Policies orientation training session with all new hires
Operational Support
- Process and communicate all employee and FTE changes
- Develop all staff employment change memos as necessary
- Process employee separations and schedule exit interviews
- Perform monthly staff requests and mobility reports
- Provide personnel data and reports from HRIS upon request
- Create, print, and mail any FedEx items
Service
- Provide exceptional day-to-day customer service to staff, including acting as the primary point-of-contact for all general HR inquiries in the CAT inbox and directing them to other team members as needed
- Collaborate with internal stakeholders to share and ensure accurate information
- Support the team in achieving key service level standards based on department goals
- Develop trusting relationships with key stakeholders and clients to ensure satisfaction with CAT services
Compliance
- Maintain and update personnel records in compliance with Arabella and legal requirements
- Enter and manage accurate data into all HR information systems
- Lead necessary compliance related trainings across the firm, including training related to harassment and discrimination in HRIS Learning Management System
- Maintain employee confidence and protect confidentiality of personnel data
- Use the HRIS compliantly to ensure benefit participants receive all ERISA and ACA benefits information, notifications, and disclosures
Project and Knowledge Management
- Project manage complex tasks and lead small-scale team projects to achieve team goals
- Responsible for supporting and maintaining HRIS as needed
- Process employee data, generate HR-related reports, manage system upgrades and maintaining data integrity
Other Responsibilities
- Grow human resources expertise by participating in development activities
- Help with special projects as necessary
To be successful in this role you’ll need
- 2 or more years of relevant professional HR experience
- High level of comfort and familiarity with data systems, such as HRIS’s, Salesforce, Zendesk or other databases
- Experience managing high volume of tasks with shifting priorities and deadlines
- Ability to build rapport with all employees
- Excellent written and verbal communication skills
- Strong computer skills
- Comfort with the Microsoft Office Suite
- A strong customer service orientation
Our Core Competencies
- Ability to provide excellent service, including the ability to efficiently and independently address routine service matters, to suggest effective client-centered solutions when elevating challenges or concerns, and to understand how the team can operate to maintain high-quality service.
- The ability to complete complex tasks, to use a work plan to undertake projects, and to understand how those projects impact the client, team, and/or firm’s objectives
- The ability to understand stakeholders’ perspectives and circumstances, and to build and manage strong relationships that reflect that understanding.
- The ability to communicate clearly, concisely, and professionally, including the ability to adapt style, tone, and content to various audiences; to make technical information accessible to broader audiences; and to collaborate with others to produce strong written deliverables
- The ability to work cooperatively and inclusively with others to achieve shared goals, including knowing when and how to compromise, being willing to proactively help colleagues, and sharing knowledge in various mediums
- An enthusiasm for taking on stretch and development opportunities, including the ability to accept feedback and use it to improve performance
- The ability to take ownership and be creative and solutions-oriented when encountering challenges that don’t have obvious answers, including knowing when to elevate challenges along with possible solutions
- Demonstrate the ability to bring an understanding of how privilege and marginalization affect their interactions and work with others
About Arabella Advisors
Arabella Advisors helps foundations, philanthropists and investors who are serious about impact achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, Arabella is also a certified B Corporation.
Our Commitment to Diversity, Equity, and Inclusion (DEI)
Advancing DEI within our firm and in our work with partners is critical to our mission. To be effective partners to philanthropists, nonprofits, and communities impacted by philanthropic dollars, we need to have a highly diverse staff, a workplace where individuals are encouraged to retain their uniqueness and can feel a sense of belonging, and a nuanced understanding of the racial, ethnic, gender identity, sexual orientation, disability status, and other disparities that undergird the issues we engage in and the interactions we have with one another. For us, equity means that our staff members, our clients, and the people they serve can experience the same level of success, no matter their starting place. We expect all our employees to share this commitment, and always seek ways to improve how well we live these values. Click here to learn more about DEI at Arabella and read our official DEI statement.
Total Rewards (compensation and benefits)
This is a full-time position. We offer a competitive and holistic total rewards package that includes salary, bonus, and benefits. Our compensation ranges are based on salary ranges for similar sized organizations in the professional services sector and adjusted for local labor market rates and differentiated by geography.
Durham range: $52,000-$58,000
Chicago range: $55,000-60,000
All full-time staff are eligible for our generous benefits package on their first day of employment:
- Health insurance- On average Arabella pays 86% of the medical premium, 80% of the dental premium, and 100% of the vision premium
- Paid time off- 16 days’ vacation, 10 personal days, 11 company holidays (7 federal and 4 more from a list of inclusive cultural and religious holidays and your birthday), 20 hours’ volunteer leave, 8 weeks’ parental leave
- 401(k) retirement plan- We offer a 4% employer match on a dollar-per-dollar basis, and there is no waiting or vesting period; all funds contributed by you and Arabella are yours to keep on day 1
- Reimbursements for your personal cell phone plan and fitness
- Pre-tax withholding for transportation and parking
- Bonus incentive opportunities
- Access to professional development opportunities
Working with Us
While this position must be based in Durham, NC or Chicago, IL. Please note that all Arabella Advisors’ offices have reopened, and we work in a hybrid environment.
We reopened our offices in Summer of 2022 and work with a hybrid workplace strategy to ensure continued flexibility for our staff, while deepening our strong culture rooted in collaboration and in-person interactions between colleagues. We expect that after their initial onboarding, all Arabellans will have the choice of two hybrid schedules. Our hybrid schedule options include Flex, with 1-2 days per week in the office, or Office-based, with 3+ days per week in the office (or more if preferred) and the remaining days working at home/remotely. We will make reasonable accommodations under the guidelines of the Americans With Disabilities Act.
To center the safety and well-being of its employees, Arabella Advisors requires that any employee who is required to conduct in-person activities for their job must be fully vaccinated against COVID-19 within four weeks of their start date. This position may require candidates to be fully vaccinated against COVID-19. Accommodations may be sought and approved in accordance with the law.
We are committed to having a passion-driven, inclusive, transparent, collaborative, healthy, and fun culture. We invite you to visit our careers page to learn more.
How to Apply
Submit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work at Arabella and why you’re qualified for this specific job.
Arabella Advisors is an Equal Opportunity Employer committed to racial equity. If we can make the application process easier through accommodation in the recruitment process, please let us know.
We encourage you to read (or listen to) our DEI statement prior to applying. We make a particular effort to recruit people of color and members of marginalized groups to apply for open positions. Once you have applied, we welcome your feedback on how you have experienced our values around DEI in the recruitment process.
While Arabella is open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses, and all applicants must already be legally eligible to work in the United States at the time of application to be considered for this position.
We will review applications as they are received and look forward to hearing from you.