Accounting Specialist 1 (Department of Transportation & Development Dog Services)

Job ID: 106767

Location: Oregon City, Oregon

Full/Part Time: Full Time

Regular/Temporary:Regular

Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:

By incorporating these values into our daily routines, we can better serve our customers, ourselves and our community. We're always looking to improve. That's the Clackamas County SPIRIT.

https://www.clackamas.us/countyadmin/spirit

This Job Posting closes at 11:59 p.m. (Pacific Time) on Tuesday, January 31, 2023.

Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees) and a robust sick and vacation plan for regular status employees.

We encourage and support employee health and wellness by offering a variety of gym membership discounts, annual wellness fairs and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.

• 12 hours of vacation accrued per month

• 8 hours of sick accrued per month

• 10 paid holidays and 1 personal day per year

• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):

• Employer paid 6% Public Employees Retirement System (PERS) retirement contribution (The County currently pays the employee's share of the retirement contribution.)

• OPSRP members get vested after five years of contributions or when they reach age 65

• Other Retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457 Deferred Compensation Plan

• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision and prescription drug coverage

• A Choice of Dental Plans

• Robust EAP and wellness programs, including gym discounts and wellness education classes

• Longevity pay

• A variety of additional optional benefits (see links below for additional information)

https://dochub.clackamas.us/documents/drupal/e044da55-8261-4563-b291-b40e891a2031

http://www.clackamas.us/des/benefits.html

• Do you have accounting and bookkeeping experience and pride yourself on accuracy and attention to detail?

• Are you known for your strong analytical, problem-solving, and critical reasoning skills?

• Do you enjoy communicating with customers and use your skills in building partnerships to provide excellent customer service?

• Do you thrive working in a team environment and are invested in team success?

The Clackamas County Department of Transportation & Development | Dog Services Division is seeking a highly motivated team player with a professional and positive attitude, who is organized, detail-oriented, and can remain flexible and adaptable to changing work assignments. If selected for this position, your main focus will be on preparing, processing, reconciling, balancing, adjusting and maintaining accounting and dog licensing records, supporting documents and routine account summaries and reports.

To be successful in this position, you will need to have strong computer, data entry, and written & oral communication skills as well as problem-solving and critical reasoning skills. In this role, you will be primarily responsible for tasks, such as accounts payable, accounts receivable, and providing daily customer service.

• A minimum of one (1) year of experience with accounts payable and accounts receivable (Any combination of relevant experience, education and/or training that would likely provide the required knowledge and skills, may substitute for the required one (1) year of experience.)

• A minimum of one (1) year of experience processing daily deposit and preparing financial documents according to established procedures

• A minimum of one (1) year of experience providing customer service to both external and internal customers

• Strong organizational skills

• Strong interpersonal skills that translate into the following:

• Strong communication skills, including ability to explain and present complex, technical information to individuals with various level of technical knowledge and skill

• Exercising tact and good judgment; ability to handle a wide range of situations and circumstances effectively, positively and professionally, while maintaining composure in difficult, stressful and quickly emerging situations

• Collaborative, team-oriented approach to work; ability to work effectively both independently and professionally as part of a team; ability to establish and maintain cooperative working relationships with other agencies, vendors, contractors, other county departments, and co-workers

• Strong attention to detail

• Ability to manage time effectively; ability to prioritize assignments to successfully complete projects that may have competing priorities, timelines and due dates

• Strong problem solving skills

• Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. http://dochub.clackamas.us/documents/drupal/828106a0-265a-47cc-a3a6-0a2c8b028673

• Intermediate proficiency in Microsoft Office Suite, including Word and Outlook

• Intermediate proficiency in Microsoft Office Excel

• An Associates Degree or higher in Business Administration, Accounting or a closely related field

• A minimum of two (2) years of experience providing customer service to both external and internal customers

• Exposure to, training in or experience with PeopleSoft or similar financial management software

• Exposure to, training in or experience with Crystal or similar report generating software

• Experience explaining rules, laws, regulations or complex policy or procedure to customers

*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

• Embodies “SPIRIT” by demonstrating a commitment to the Clackamas County core values of Service, Professionalism, Integrity, Respect, Individual Accountability, and Trust in their work (Clackamas County Core Values).

• Demonstrates Excellent Customer Service by anticipating, assessing, and responding effectively to the needs of those we serve.

• Professional Communication demonstrated by self-awareness, respect for others, empathy, situation appropriateness and professionalism when communicating verbally, non-verbally and in writing.

• Seeks to Problem Solve by using critical thinking and analytical skills, identifies alternative strategies bringing a solution-focused approach to address challenging or difficult problems.

• Displays Creativity and Innovation by generating new ideas and being open to others' ideas; and, takes initiative in improving services, processes, programs and products.

• Builds Relationships by sustaining cooperative working relationships with internal and external customers, partners and stakeholders; honoring commitments; and, delivering exceptional customer service.

• Commits to Teamwork and Collaboration through team unity by working effectively towards a shared goal, encourages sharing of information, productive problem solving and putting team success first.

• Promotes Cross Cultural Effectiveness by engaging in a culture of respect, inclusiveness, and appreciation of diverse perspectives, backgrounds and values.

• Embraces Continual Learning by displaying an ongoing commitment to and taking ownership for learning and self-improvements; and, by demonstrating willingness to grow within the job as technology and organizational changes demand it.

• Engages in Self-Management as demonstrated by the individual's ability to manage and continually improve their own performance through thoughtfulness, self-awareness, self-motivation, personal accountability, and the ability to develop strategies to effectively manage tasks.

• Puts Ethics into Action by holding himself, herself, or themselves to a high standard of professional, honest, and objective behavior in all dealings with or about internal County staff, internal and external stakeholders, community partners, service providers and the public. Maintains professional relationships and appropriate social, emotional and physical boundaries at all times with all persons we are entrusted to serve.

Please review the classification specification which includes the typical tasks of this position by clicking on the following link: https://public.powerdms.com/CCOR/documents/2410146.

• Pull source data from permitting and licensing systems and reviews submitted information working with the customer and veterinarians to determine the type(s) of license needed; processes license fees. Updates, maintains and monitors the licensing system; balances cash drawer receipts and prepares deposit. Processes customer transactions (such as adoptions, reclaim of dogs) in person, over the phone and online.

• Provides internal and external customer service; responds to a variety of public requests related to all aspects of the Dog Services division in person, by phone and email; handles transactions, provides information, direction and referrals to customers at lobby counter, by phone and by email.

• Provides general administrative support. Receives bills, payment requests and invoices and verifies charges for accuracy. Prepare and process payment vouchers, travel requests and other documents ensuring proper authorization and conformity to County procedures.

This position currently works 40 hours during a standard workweek of Monday through Friday. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.

http://www.clackamas.us/

http://www.clackamas.us/onboarding/

https://www.mthoodterritory.com/

http://www.clackamas.us/diversity/

The mission of the Department of Transportation and Development (DTD) is to assist residents and businesses in creating vibrant, sustainable communities through innovative and responsive public service.

DTD is responsible for a broad range of county services involving land use planning and permitting, building permits, county code enforcement, solid waste and recycling, road construction and maintenance, surveying, plat approvals, public land corner restoration and dog services. The county's urban renewal programs also report to DTD.

http://www.clackamas.us/transportation/

Clackamas County only accepts online applications.

https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f

https://www.clackamas.us/jobs#helpwiththeapplication

If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:jobs@co.clackamas.or.us?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

https://www.clackamas.us/des/jobs.html

https://dochub.clackamas.us/documents/drupal/a67ee11c-861c-4126-aa5a-4dec6174f6eb

Clackamas County does not offer visa sponsorships. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.

Victoria Vysotskiy, Recruiter

mailto:Vvysotskiyk@clackamas.us?subject=RECRUITMENT%20QUESTIONS

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