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College Services Supervisor

College Services Supervisor

Ventura County Community College District

Salary: $65,508.00 - $90,768.00 Annually

Job Type: Classified Management

Job Number: 2022-02716

Location: Districtwide (Ventura County CA), CA

Department: Districtwide

Closing: 2/8/2023 11:59 PM Pacific



Under the general direction of the Vice President of Business Services, plan, coordinate, supervise, and perform a variety of functions in support of college services and operations including supervising assigned college services, managing the college's auxiliary services contracts, and managing campus-wide business services-related projects.
There are currently two full time (12 months/ 40 hrs./wk.) vacancies. One is located at Oxnard College and the other is located at Ventura College

Oxnard College was founded in 1975 and is the newest of the three community colleges in the county. Set on 118 acres and located two miles from Pacific Ocean beaches, the college is easily accessible by the Ventura Freeway (Highway 101) or the Pacific Coast Highway.

More information about Oxnard College can be found here:

Ventura College was established in 1925 and was one of the first community colleges in California and currently has an enrollment of 14,500 students. Located approximately 60 miles north of Los Angeles and 30 miles south of Santa Barbara, the 112-acre campus is set in the rolling hills of Ventura - so close to the ocean that there is a clear view of the Channel Islands from several spots on campus.

More information can be found on the

Equity, diversity, and inclusion are essential to our culture and the work that we do within the Ventura County Community College District (VCCCD). The VCCCD is a public community college district serving residents throughout Ventura County. The VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training; basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement. The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promote academic excellence. This creates an inclusive educational and work environment for its students, employees, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, the VCCCD is committed to recruiting and employing a diverse and committed group of faculty, staff, and administrators who are dedicated to the success of all college students.

We encourage candidates who are equity-minded to submit an application for employment. We are designated Hispanic-Serving Institutions committed to racial and socio-economic diversity as it reflects our communities and student populations. We actively seek to attract candidates who share this commitment to equity, diversity, and inclusion.

The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.

SALARY PLACEMENTNew Employees: Generally, new employees are placed on the first step of the appropriate range of the salary schedule.
Current Employees: An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary.New and current employees may be eligible for advanced step placement as outlined in

In addition to the 8% salary increase already reflected in the bulletin, the Board of Trustees has approved a 4% increase set for 7/31/2022.
This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, temporary and regular vacancies for the duration of the list, not to exceed one year.

Representative Duties
Provide project management support to the Vice President to implement complex projects by identifying and managing critical paths, resource and time requirements, communication processes, and project optimizing and contingency plans. Projects will include college-wide initiatives such as the annual program review process and accreditation self-study processes. E

Manage auxiliary services contracts such as bookstore, food services, vending, and photocopying/reprographics, including ensuring contract compliance, tracking revenues and expenditures, and resolving issues and complaints; assist with identifying, renewing, evaluating, modifying, and terminating District-wide auxiliary services contracts. E

Plan, implement, and manage various assigned business services-related projects including conducting needs assessments, developing and monitoring implementation strategies, and developing and tracking schedules of completion. E

Coordinate and supervise the Civic Center office and associated operations and staff including the reservation process, event set-ups, event management, and marketing; ensure compliance with relevant state and district regulations, codes, policies, and procedures; develop and manage the Civic Center budgets. E

Coordinate the college's telephone/switchboard and mailroom operations and supervise associated staff. E

Monitor campus-wide photocopying and reprographics activity to ensure cost effective use; develop and implement strategies to address inefficient use and minimize cost. E

Coordinate vehicle reservations including processing requests, scheduling, and issuing keys and gas cards. E

Create and submit reports pertaining to applicable college services and assigned projects. E

Provide information and assistance to faculty, staff, students, vendors, outside agencies, and the public pertaining to applicable college services and assigned projects. E

Hire, train, supervise, and evaluate assigned staff and student workers. E

Perform other duties as assigned.

E = Essential duties

Minimum Qualifications
Any combination equivalent to:


Bachelor's degree from a recognized college or university


Three years of experience managing projects of similar complexity to that performed by the position. Supervisory experience is preferred.

Supplemental Information


This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by Wednesday, February 8, 2023.The examination process may consist of any of the following components: A) Evaluation of Training and Experience (T&E) = Qualifying (pass/fail) B) Technical Interview = 100% weighting on final score


Date Range: 2/9/23 - 2/13/23

A T&E is an assessment of training and experience, beyond the minimum requirements, that has prepared the candidate for the position as evidenced in the application materials. When completing the application and the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience. Please be sure to answer every component of each supplemental question as your responses will be scored and serve as your score on the training and experience (T&E) evaluation.

The top candidates with the highest passing scores on the T&E will be invited to the Technical Interview.

TECHNICAL INTERVIEW DATE RANGE AND LOCATION: Date Range: Wednesday, February 22, 2023 - Wednesday, March 1, 2023Location: The Technical Interview will be conducted remotely, using Zoom. In order to participate in the interview, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet.

The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email.


Applicants must meet the minimum qualifications as stated, including the possession of licenses, certifications, or other requirements, by the filing deadline in order to move forward in the recruitment process. You must attach copies of any documents that demonstrate your attainment of the minimum qualifications (e.g., unofficial transcripts, foreign transcript evaluation, copies of any required licenses, and/or certifications). Failure to submit any required documents may result in disqualification. All required documentation must be attached to your application; Human Resources staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.


When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Duration of work experience is calculated based off a standard 40 hour full-time work week. Part-time work experience will be prorated based off a standard 40 hour full-time work week. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. When completing the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience.

ELIGIBILITY LIST: Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview. PROBATIONARY PERIOD: All appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. Classified management, police, and designated executive classifications shall be probationary for a period of one (1) year of paid service from initial appointment or promotion. ACCOMMODATIONS: Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request in an email to including an explanation as to the type and extent of accommodation needed to participate in the selection process.


If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. Visit the or the to search for institutions that are recognized as accredited. If you need your transcripts evaluated, please review the list of agencies approved for foreign transcript evaluation. If applicable, an official copy of your foreign transcript evaluation will also be required upon hire.

To apply, please visit


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