Grants & Contracts Specialist - Contracts Specialist 2 - Permanent - *01216-23
FULL-TIME/PERMANENT
GRANTS AND CONTRACTS SPECIALIST
CONTRACTS SPECIALIST 2
Financial Services Program
Olympia, Washington – Thurston County
Are you experienced in applying for, negotiating, and managing Federal Agreements and Pass-through Grants?
Are you familiar with Federal policy guidance, reporting requirements, and grant program administration?
If this describes you, then join the team of talented professionals within the WDFW’s Financial Services Program!
Wood duck pair – Photo Credit: Dale Richard
This is an opportunity to conduct any required procurements for the Habitat Strategic Initiative Lead (HSIL), and perform analysis of proposals for responsiveness and cost factors.
In this dynamic role, you will contribute to the development of competitive proposals for future federal funding agreements and facilitates proposal submission via federal grant portals.
With your experience, you will support HSIL Subaward managers in facilitating subaward and contract execution in a manner that aligns with both federal and state regulations and policies including providing technical assistance to subrecipients.
We are seeking a candidate to work collaboratively with HSIL staff to ensure successful administration of the cooperative agreement with the EPA.
Duties
White-belted Ringtail – Photo Credit: Larry Umthun
Our Grants and Contracts Specialist,
- Supports subaward proposal eligibility and review in coordination with HSIL staff who are concerned with the scope of the program during competitive evaluation process to ensure the program selects eligible recipients whose proposals align with the requirements and scope of the funding opportunity.
- Advises HSIL staff on goods and services procurement and facilitate competitive bid processes as necessary to ensure the program acquires needed goods and services to support the implementation of the HSIL EPA cooperative agreement in a manner that complies with state regulations, policies, and guidelines.
- Supports HSIL Subaward Managers in analyzing technical requirements of subaward and contract statements of work and budgets, including cost factors and alignment with federal and state terms and conditions.
- Ensures the execution of HSIL subawards and contracts including obtaining necessary agreement signatures; maintaining a list of authorized contracts signatories; coordinating termination of agreements, contracts, etc., to ensure subrecipients can begin work in a timely way and contract records are responsibly managed.
- Provides policy guidance and interpretation to HSIL staff on state terms and conditions; EPA general terms and conditions (especially CFR 200), and EPA programmatic terms and conditions to ensure staff and subrecipients adhere to federal requirements and that the program can provide technical assistance to subrecipients.
- Tracks and completes required EPA reporting for HSIL cooperative agreements in coordination with HSIL staff for program and subaward activities to ensure the HSIL program complies with all federal requirements.
- Advises HSIL staff on using the agency’s contracts management system to request contracts, monitor status, maintain accountability of assigned contracts, and request timely amendments or successor contracts.
- Prepares assigned contracts for the Records Center according to the state records retention schedule and agency procedures.
WORKING CONDITIONS:
Work Setting, including hazards:
- Office or telework.
Schedule:
- Typically, Monday – Friday, 8:00 AM – 5:00 PM.
- Flexible time schedules allowable based on office needs.
Travel Requirements:
- Occasional and infrequent.
Tools and Equipment:
- Standard office equipment.
Customer Interactions:
- Regular interaction by phone, e-mail and in person with widely varied stakeholders.
Qualifications
REQUIRED QUALIFICATIONS:
Closely related qualifying experience may be substituted for the required education on a year-by-year basis.
- A Bachelor's degree involving major study in public administration, business administration, business law, commerce, economics, mathematics, statistics, or closely allied field.
AND
- Two (2) years of experience in one or more of the following:
- Negotiating, administering, or terminating government contracts.
- Federal grants.
- Contracts management.
- Contract property acquisition and management.
- Contract cost or price analyses.
- Contract compliance administration.
Please note:
- A law degree from an accredited college or university approved by the Washington State Bar Association may be substituted for the required experience and education.
Knowledge, Skills, and Abilities:
- Knowledge of state and federal regulations (especially Code of Federal Regulations (CFR) 200), policies and procedures for preparation of contracts, agreements, etc.; business and professional services, practices and trends, sources of supply and cost factors, contract terminology and development.
- Ability to execute contracts through negotiations with representatives of business, the professions, and institutions, to agree on terms of contracts; assure compliance with terms of contracts, agreement, etc., and obtain timely delivery of goods or services at the most reasonable prices; coordinate contract negotiation work with efforts of other units in need of services if applicable; advise department offices and sections on contract terms and conditions.
- Demonstrated organization and time management skills to assess timelines, prioritize time sensitive contracts/projects, and to meet restrictive/pressing deadlines.
- Ability to communicate effectively verbally and in writing.
- Ability to take interest in and understand others' perspectives; easily recognize when others have important information, perspectives, or ideas; demonstrate appropriate assertiveness; and be committed to the service of the public, mission, and team.
- Demonstrated ability to develop and maintain collaborative working relationships.
CONDITION OF EMPLOYMENT:
WDFW requires all employees to be fully vaccinated with the COVID-19 vaccine as a condition of employment. You will be required to provide proof of vaccination as part of the hiring process. Please do not upload your vaccination documentation with your application materials - your vaccination status will be verified by your supervisor before you will be allowed to work. Exemptions may be granted for religious or medical purposes.
Supplemental Information
Please note: Failure to follow the instructions below may lead to disqualification.
In order to successfully apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:
- A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
- A current resume.
- Three professional references.
IMPORTANT NOTES:
All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
JOIN THE WDFW TEAM:
The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field. We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission. We value demonstrated skill in living WDFW values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE).
WDFW employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth.
UNION - WFSE:
This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). This recruitment may be used to fill positions in addition to those listed.
Diversity, Equity, and Inclusion Employer
VETERAN PREFERENCE NOTICE:
To take advantage of veteran preference, please do the following:
- Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to RecruitmentTeam@dfw.wa.gov.
- Subject line should include recruitment number, position, and Vet (for example: #10155 Biologist 1 – Veteran).
- Include your name as it appears on your application in careers.wa.gov.
MILITARY SPOUSE PREFERENCE NOTICE:
To take advantage of military spouse preference, please do the following:
- Notify us of your military spouse status by email at RecruitmentTeam@dfw.wa.gov.
- Subject line should include recruitment number, position, and MS (for example: #10155 Biologist 1 – MS).
- Include your name as it appears on your application in careers.wa.gov.
Note: Please blackout any PII (personally identifiable information) data such as social security numbers. For further information, please contact us at RecruitmentTeam@dfw.wa.gov.
As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.
The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.
Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.
If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.
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