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Executive Assistant to the President (February 2023) is a bipartisan political organization that believes America's families, communities, and economy thrive when everyone has the opportunity to achieve their full potential. For too long, our broken immigration and criminal justice systems have locked too many people out from the American dream. Founded by leaders in the technology and business communities, we seek to grow and galvanize political support to break through partisan gridlock and achieve meaningful reforms. We exist to pursue policy changes today that improve lives of those harmed by our failed criminal justice and immigration systems; to create the appetite for deep transformations to come; and to grow and support a deep and diverse advocacy ecosystem and directly support these communities. Together, we can move America forward.

We are seeking an Executive Assistant to support and work closely with our Director of Organizational Initiatives. This position will be a critical point of contact for many internal and external stakeholders to the organization; as such, project management and writing skills, discretion, diligence, and an attention to detail are a must. 

This position is located in Washington, D.C., with some light travel expected. There is an expectation for flexibility in work hours. This position will report to the Director of Organizational Initiatives, a senior member within the President's team.

Primary Responsibilities Include:
  • Scheduling and calendaring - internal and external
  • Day to-day operational support
  • Writing, reviewing and preparing documents -- often on a fast timeline
  • Ensuring preparation for and follow up from meetings, events, and similar activities
  • Completing expense reports
  • Completing special projects as needed

This is a job for someone who enjoys internal systems management, time organization, helping to support constructive decision-making environments, and the hour-to-hour operation of these systems to ensure that the President’s time is being used effectively. Important attributes include the ability to ensure effective and efficient time management skills; the ability to exercise strong judgment while balancing multiple priorities; the ability to effectively communicate; the ability to thrive in a fast-paced environment with a busy schedule; and the ability to learn and work as a team player. 

Knowledge of and/or experience working around the criminal justice and immigration systems, as well as policy and political environments, is a plus.
Active interest in our mission and work at FWD is critical, as is the desire and experience with tasks including fast-paced writing, as a substantial portion of this job will be assisting with written needs around our work and communications with the team.

Candidates directly impacted by the criminal justice or immigration systems, including formerly incarcerated candidates, are strongly encouraged to apply.

Responsibilities: Completes a broad range of support tasks for the President including but not limited to:
  • Managing an extremely active calendar of appointments and a daily to-do list, including anticipating needs 
  • Completing monthly expense reports
  • Organizing internal documents into easily accessible folders
  • Preparing briefing materials/memos as needed
  • Coordinating and scheduling travel, meetings, and appointments 
  • Preparing the President for meetings, including overseeing agendas, ensuring that all necessary prep work is done prior to the meeting, and generally making sure that the President’s time is leveraged effectively 
  • Executing multiple, often quick-turnaround projects with minimal outside assistance
  • Tracking deadlines and organizing the President’s priorities
  • Working closely with the Director of Organizational Initiatives to support special projects and priorities for the President, as well as working with the Director of Organizational Initiatives on all-staff and similar engagements
  • Communicating with internal and external stakeholders
  • Must be comfortable taking feedback via different mechanisms (e.g. in meetings, in writing, phone calls)

  • At least 2 years of working or applicable working experience; prior experience as an executive assistant is a plus
  • Exceptional organizational skills and attention to detail; ability to perform and prioritize multiple tasks seamlessly
  • Strong verbal and written communication skills
  • Excellent time management skills with a proven ability to meet deadlines
  • Ability to function well in a high-paced and at times stressful environment
  • Strong interpersonal skills  
  • Proactive approaches to problem-solving
  • Strong decision-making capability
  • Sincere interest in learning and working as a team
  • Ability to work with all levels of an organization

Compensation and benefits: Starting salary commensurate with experience. We offer health, dental, and vision insurance benefits, matching 401k and sick leave, holiday schedules, systems-impact benefits, and a family leave policy and more.

COVID-19 Considerations
FWD values the health and safety of our staff, their families, and our community. In support of these values, all FWD staff are required to be fully vaccinated and boosted. If selected for this job, incoming hires are required to be fully vaccinated and boosted against COVID-19. Requests for reasonable accommodations or exceptions related to medical or religious reasons will be considered. Candidates are NOT required to state their COVID-19 vaccine status in their application.

Equal Opportunity Employment/Diversity
We are an organization committed to making the world a better place for all people. Diversity is a source of our strength, and allows us to make better decisions, be more impactful, and be better at our jobs day to day. We see our internal commitment to diversity to be reflective of how we view the world and the changes we want to see become reality.

This organization is an equal opportunity employer and does not discriminate against employees or applicants for employment on the basis of an individual’s race, color, religion, creed, sex, national origin, age, disability, marital status, veteran status or any other status protected by applicable law. This policy applies to all terms, conditions and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline and termination. 

The organization understands that too often what are viewed as the traditional credentials are subjective criteria that exclude historically marginalized communities and act as barriers to hiring and recruiting the best candidates.  

As part of FWD’s best hiring practices, we do not have educational requirements for any of our jobs. Many of our jobs do require specific interpersonal, skill-based, technical, policy or other requirements and applicants for those jobs will be evaluated based on their level of expertise, to include lived experience and work experience - which could have taken place at an educational institution or elsewhere. believes in fair chances and employment opportunities that benefit everyone. Ensuring that people who have had contact with the criminal justice system--including incarceration for serious offenses and substantial periods of time--have the opportunities upon their release to fully succeed and contribute to this country is central to our work and is a value to which we are absolutely committed to uphold in how we operate and who we hire. We do not conduct criminal background checks on applicants, unless required by state or federal law for specific roles. 
Whenever possible, the company makes reasonable accommodations for qualified individuals with disabilities to the extent required by law. Employees who would like to request a reasonable accommodation should contact Management.