The Administrative Assistant duties, include data entry, answering phones, assisting counselors and consumers, and maintaining paper and electronic files for the Vocational Rehabilitation for Native Americans and Tribal benefits programs. This is a part time position, and the schedule will be determined by business needs. As this is an office position, scheduled attendance is an essential job function.

·        Under the direction of the location VRNA Counselor, organize, maintain, and control a wide variety of paper and electronic confidential files.

·        Screen and route visitors, telephone calls and mail to the appropriate person.

·        Provide general office services such as photocopy, fax, and drafting various forms of correspondence and communications.

·        Provide hospitality for consumers/visitors during arrival and meetings.

·        Assist staff with outreach and other community events.

·        Assist staff with vendor contacts, information gathering, setting of appointments.

·        Maintaining office supplies and equipment.

·        Ensure communications and interactions are delivered in a culturally competent manner.

·        Ability to travel to various community and Tribal sites occasionally.

·        Exceptional written and verbal communication skills.

·        Ability to learn new data system for timely and accurate data entry.

·        Must take initiative regularly, work independently and accurately.

·        Ability to be organized and multi-task.

·        Must maintain strict confidentiality.

·        Basic to mid-level skill with Word, Excel, PowerPoint, Etc.

·        Perform other duties and projects as assigned.

 

   

Qualifications: Any equivalent combination of experience and education that would provide the required knowledge and abilities is qualifying. Required: High School Diploma or Equivalent Education; Associate degree in administrative assistance preferred. Previous administrative experience strongly preferred. Experience with a Native American Tribal organization and/or not-for-profit agency desirable. Individual must possess excellent verbal and written communication skills; professional demeanor and appearance; problem solving skills; ability to manage time effectively; self-motivation skills; work effectively under pressure; ability to build positive work relationships with internal and external customers; ability to interact professionally with a wide variety of people. Individual must be able to follow routine instructions and apply logic in the solving of various computer related issues. Must be able to perform basic math (add, subtract, multiply, divide). Must possess valid driver’s license and/or reliable transportation with adequate insurance and ability to travel. 

 

To Apply: Preferred method is to apply through the employment page of our website at www.glitc.org