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Grants Administrator (R23-14)

Employment is with The Research Foundation for the State University of New York, a private, nonprofit, educational corporation that provides essential sponsored program administration and innovation support services to SUNY faculty and students whose ideas and research generate ground-breaking discovery and translate to entrepreneurial and economic development opportunities for New York State.

Working at the SUNY Research Foundation for the University at Albany, you will be part of a team that provides essential services to the University as it moves to the front ranks of American higher education, supporting the advancement of education, research and discovery. The University at Albany, a nationally recognized research university with outstanding faculty, researchers and staff, offers challenging, exciting and rewarding careers to those who seek opportunities to grow and excel.

Home to nine colleges and schools, 57 centers and institutes, and 675 full-time faculty scholars and researchers, the University at Albany is tackling the challenges of our time and making new discoveries that will enhance the well-being of our future. The University at Albany is at the forefront of innovation and exploration in a wide range of research areas, from the health sciences and engineering to the humanities and fine arts. Since 2005, the UAlbany has been recognized as a Carnegie R1 research institution - one of the elite "very high research activity" doctoral universities as ranked by the Carnegie Classification of Institutions of Higher Education.

Job Description:
The Grant Administrator (GA) will provide post-award financial analysis and support for research grants and contracts received by the University at Albany. The GA will review and analyze grant expenditures to ensure that the expenses are appropriate, allowable, within budget limits and paid in a timely manner. In addition, the GA will monitor cost sharing and will work with project managers to close out grants in a timely manner.

  • Responsible for accurate and timely review of all expenditure requests to ensure compliance with all applicable federal, sponsor, UAlbany and Research Foundation regulations. 
  • Review supporting materials for all new and renewed grants and contracts for financial terms and conditions. 
  • Communicate regularly with Project Directors, project administrative staff, and sponsored funds staff regarding the financial status of projects, grants, and contracts.  
  • Achieve and maintain proficiency in the most current versions of federal regulations pertaining to the administration of grants and contracts. This includes, but is not limited to Uniform Guidance and Research Foundation standard operating procedures and regulations. 
  • Coordinate the closeout process of all grants and contracts within the assigned portfolio. Responsible for sub recipient monitoring and payment. Monitor and reconcile project-related bank accounts.   

Minimum Qualifications:
  • Bachelor's degree in finance, accounting, business administration, or a related field from a college or university accredited by the U.S. Department of Education or an internationally recognized accrediting organization and two years of professional experience in a role supporting grants, contract management, budgeting, or a related area OR six years of professional experience in a role supporting grants, contract management, budgeting, or a related area.
  • Applicants must also address their abilities to work with a culturally diverse population.

Preferred Qualifications:
  • Work experience in research administration, contract administration, or in a higher education environment

Additional Information:
Subject to change, this position may be eligible for up to 60% alternative workplace arrangement.
Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the following website for the complete Annual Security Report ("Clery Report"):

As an Equal Opportunity/Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law. 

The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.

Application Instructions:
Persons interested in the above position should submit a resume, three work-related references, along with a letter of application.

Review of applications will begin immediately and continue until the position is filled.