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Administrative Support Assistant

This position is located in the Bureau of Land Management, California State Office, Sacramento, CA. Information about area can be found at City of Sacramento.

We expect to fill 1 vacancy at this time; additional positions may be filled from this announcement if they become available. This vacancy is limited to 50 applicants and may close prior to the close date.

Duties

  • Develop and formulate office budget for multiple accounts with various sub-activities and funding sources.
  • Analyze historical financial data to assist with the Annual Work Plan.
  • Process various transactions such as obligations, collections, distributions, reconciliations, etc. in the automated financial system.
  • Ensure all budget and financial related responsibilities comply with existing practices and policies and make recommendations on improving overall budgetary operations.
  • Assist supervisors in initiating and tracking requests for personnel actions.
  • Prepare resource related reports, charts, graphs, and other documents, and review and/or edit content to be included in environmental assessments, resource management plan reviews, and other planning documents.
  • Assists in property management to ensure accuracy of ownership and inventories are updated. Purchases supplies and equipment.
  • Resolve complex travel issues and review travel records for accuracy.
  • Enter or validate time and attendance records.
  • Prepare, edit, and finalize correspondence. Process daily incoming and outgoing mail.
  • Provide general information about division wide operations to the public both orally and in writing.
  • Respond to inquiries directly or refer individual to the appropriate staff member.
  • Staff front desk and receive office visitors.