POSTING INFORMATION

Internal Title

Assistant Director of Student Life for Facilities and Operations

Position Type

Classified

Faculty / Non-Faculty / Administration

Non-Faculty

Pay Band

5

Level

1

Department

Student Life

Job Purpose

The Assistant Director of Student Life for Facilities and Operations is responsible for overseeing facility management and operation of the Stern Student Center and other venues managed by the Office of Student Life, and ensuring that Student Life facilities remain clean, safe, properly maintained, functional, and inviting. This position works within the framework emphasizing out-of-class learning opportunities for students through extra and co-curricular programs and services with a continuing commitment to social development, education, leadership development, diversity and inclusion. This position cultivates and maintains close working relationships with various departments within the College of Charleston community, other universities and public agencies, and the general public, and may represent Student Life in many public facets.

Minimum Requirements

High School diploma and two years’ facilities and operations experience required. Experience in higher education student activities, programs and events, similar experience required. Excellent customer service skills. Demonstrate the ability to work effectively with a variety of groups. Bachelor’s degree and supervisory experience strongly preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Required Knowledge, Skills and Abilities

Should possess experience and basic knowledge in the areas of facility maintenance and operations including but not limited to electrical and HVAC systems. In addition, applicants should exhibit strong organizational skills as well as the ability to supervise student employees. Must demonstrate the ability to create a welcoming and inclusive environment. Commitment to providing high levels of customer service is essential. Moderate knowledge of audio-visual equipment and computers operations is essential. Must be comfortable with PC Platforms and use of PowerPoint and other Microsoft applications.

Additional Comments Regarding Position

Occasional evening and weekend hours required. Must be able to routinely lift 50 lbs.

Special Instructions to Applicants

Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

*Salary is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background check.

All applications must be submitted online https://jobs.cofc.edu.

Salary

*$35,360 - $48,250

Posting Date

03/20/2023

Closing Date

04/17/2023

Open Until Filled

No

Posting Number

2023050

EEO Statement

The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.

Quicklink for Posting

https://jobs.cofc.edu/postings/13670

Job Duties

Job Duties

Activity

Manages the daily operations of Student Life facilities including ensuring building clients and guests’ needs are met in a timely and consistent manner. Manages all maintenance and repairs for Student Life facilities, and serves as departmental liaison to Facilities Management, Information Technology, Central Warehouse, and other on-campus departments for maintenance and repair needs. Routinely lifts or moves equipment or other supplies up to 50 lbs. found in Student Life facilities.

Essential or Marginal

Essential

Percent of Time

30

Activity

Assists in the hiring, training, supervision, and evaluation of Stern Student Center Staff (20-30 students), a number (5-7) of which will serve in a higher capacity as student building managers. Ensures adequate staffing for events outside normal operating hours (late nights and weekends). Manages the contracts and payroll for building student staff. Assists with topic development and running of monthly full Student Life student staff meetings. Develops training materials, and manuals for building managers.

Essential or Marginal

Essential

Percent of Time

25

Activity

Manages technical and logistical set-up process (diagrams, audio visual equipment, sound, staging, furniture, etc) for confirmed events scheduled through the reservation system in Student Life facilities, which during the academic year can average up to 225 events per semester (~15 events per week). Serves as back-up support to the Student Life reservation system administrator in the event of their absence, or high demand times of the year. Conducts daily facility inspections and walk-throughs to ensure set-ups are completed, and building managers follow through on assignments and work. Generates and oversees necessary work orders for Student Life facilities based on inspection reports. Communicates timeline for work orders to building clients.

Essential or Marginal

Essential

Percent of Time

25

Activity

Manages and maintains, in cooperation with the Associate Director of Student Life for Events and Operations and the Director of Student Life, the life cycle plans for building improvements (e.g., furniture, painting, flooring). Directs the priorities and needs of equipment purchases. Recommends development of services and improvements for areas of supervision. Sustains and increases the use of technology (scheduling software, social media, inventory and tracking, etc.) throughout Student Life facilities.

Essential or Marginal

Essential

Percent of Time

10

Activity

Participate in the development and review of policies and procedures to ensure consistency throughout Student Life facilities. Develop policies and practices related to internal areas of responsibility. Assists with the process to assess and analyze programs and functions in order to ensure consistency with stated goals and objectives associated with the mission and strategic plan. Assists with department assessment related to program functions, stated goals and objectives of supervised areas.

Essential or Marginal

Marginal

Percent of Time

10

Activity

Attends regularly scheduled staff meetings and serves on campus committees as assigned. Interact, guide and direct student organizations on events and programs by providing advisement and mentoring.

Essential or Marginal

Marginal

Percent of Time

5