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Payroll Specialist

Clackamas County

Payroll Specialist

Job ID: 106954

Location: Oregon City, Oregon

Full/Part Time: Full Time

Regular/Temporary:Regular

CLACKAMAS COUNTY CORE VALUES

Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:

• Service

• Professionalism

• Integrity

• Respect

• Individual accountability

• Trust

By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. https://www.clackamas.us/countyadmin/spirit

Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply.

CLOSE DATE

This position will remain open until filled. The first application review will be Thursday, May 11, 2022. We reserve the right to close this recruitment at any time on or after that date.

PAY AND BENEFITS

Annual Pay Range: $57,344.73 - $72,534.18

Hourly Pay Range: $27.569584 - $34.872201

Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.

Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.

We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire.

Attractive benefits package and incentives for employees in regular status positions are detailed below.

Generous paid time off package, including:

• 12 hours of vacation accrued per month

• 8 hours of sick accrued per month

• 10 paid holidays and 1 personal day per year

Other Benefits:

• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):

• Employer paid 6% PERS retirement contribution (The County currently pays the employee's share of the retirement contribution.)

• OPSRP members get vested after five years of contributions or when they reach age 65

• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage

• A Choice of Dental Plans

• Robust EAP and wellness programs, including gym discounts and wellness education classes

• Longevity pay

• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan

• A variety of additional optional benefits (see links below for additional information)

This is a full time County position represented by the Employees' Association.

https://dochub.clackamas.us/documents/drupal/1e311321-f9ff-4daa-8753-bbdfb4e8d1b4

http://www.clackamas.us/des/benefits.html

JOB DETAILS AND QUALIFICATIONS

Clackamas County's Department of Finance seeks a highly motivated, detail-oriented payroll processor to join our Payroll workgroup.

The Payroll Specialist is an advanced professional accounting position responsible for processing payroll using multiple payroll processing systems. The selected candidate will review, verify, balance, process payroll data, and maintain financial records related to payroll. In addition, the Payroll Specialist oversees payroll processing to ensure the delivery of accurate pay statements to employees and deduction payments to the appropriate provider(s).

This position deals with sensitive and confidential information and exercises independent judgment within the established policies and procedures. In addition, the Payroll Specialist responds to requests and inquiries from internal and external customers regarding payroll and time procedures, auditing payroll reports for compliance with established rules, regulations, bargaining union contracts, and all aspects of reporting to the Public Employees Retirement System (PERS).

Our Payroll Program processes approximately 61,000 paychecks annually to a population of approximately 2,200 employees. The Payroll Program's goal is to manage public funds responsibly by providing payroll consultation, inquiry response, reporting, and reconciliation services to county employees and departments so that employees are paid correctly and on time.

Required Minimum Qualifications/ Transferrable Skills:*

• A minimum of four (4) years of related experience in high volume payroll processing that would provide the required knowledge and skills to perform the responsibilities of this position

• Experience in processing payroll with computerized payroll and timekeeping systems, which included timesheet processing, reviewing and verifying payroll figures and records for accuracy, tracking vacation/sick leave usage, etc.

• Strong customer service skills in handling daily interaction with employees, supervisors and managers

• Ability to handle multiple situations at once and accurately track related details

• Must pass a criminal history check which may include national or state fingerprint records check

• Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. http://dochub.clackamas.us/documents/drupal/828106a0-265a-47cc-a3a6-0a2c8b028673

Preferred Special Qualifications/ Transferrable Skills:*

• Experience processing payroll for state, local, or other government entityExperience with Public Employees Retirement System (PERS) processing

• Experience working with a population of at least 1,000 employees

• Intermediate proficiency level with Microsoft Excel

• Experience using PeopleSoft HRIS systems for HR and payroll processing

• Experience using accounting software in an integrated Financial Management Information System, preferably recent PeopleSoft financial applications experience

*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

TYPICAL TASKS

Duties may include but are not limited to the following:

• Enters and maintains payroll data necessary to process payroll in compliance with Federal and State reporting requirements and ensures the timely and accurate processing of payroll records, documents and reports; checks, reviews and verifies payroll figures and records for accuracy; reconciles payroll errors.

• Establishes and maintains the payroll record keeping system to ensure financial accountability; balances and audits accounts; reviews payroll source documents for compliance with labor regulations, tax laws, and county policies; helps develops procedures and timelines for submission of source documents; attends conferences and training seminars to remain current with technologies, laws and regulations.

• Provides advice and assistance to departments in processing payroll records to be forwarded to central payroll; communicates regularly with staff from Finance, Human Resources and Technology Services departments regarding payroll and related human resource functions, and coordinates information with Human Resources staff regarding employee data and fringe benefits.

• Provides assistance explaining payroll-related accounting policies, procedures and systems to County employees and independent auditors.

• Ensures integrity in the functional application of the County's multiple union contracts and non-represented payroll group policies and procedures.

• Prepares and reviews federal, state and local tax returns and reports related to payroll, including tax withholding and retirement contributions; examines accounts and records to compute taxes according to prescribed rates, laws and regulations; ensures compliance with periodic tax payment, information reporting and other taxing authority requirements.

• Recommends and assists in the implementation of goals and objectives; establishes schedules and methods for providing payroll services; aids in the creation, recommendation and implementation of policies and procedures; prepares various reports on payroll operations and activities.

• Troubleshoots payroll processing errors and system issues; generates standard, custom, and ad hoc reports; participates in the development, installation, upgrade, and modification of payroll and time keeping elements with human resource information or time and labor systems.

• Prepares, implements, and verifies voluntary and other forms of deductions, such as garnishments and tax withholding changes; implements set up and changes to employee direct deposit

• Researches PERS suspended records and process adjustments; audits Clackamas County payroll records to PERS records; determines and implements corrections to records; answers questions concerning PERS for employees and PERS representatives

• Audits and reconciles payroll accounts to the General Ledger

REQUIRED KNOWLEDGE AND SKILLS

Thorough knowledge of: Principles and practices of financial record keeping; specialized knowledge of payroll processing systems, procedures and controls applicable to payroll systems; computer equipment and software applications for payroll processing; federal, state and local statutes, rules and regulations applicable to payroll taxation, accounting and deductions; PERS statutory reporting; County personnel and benefits rules, policies and procedures; collective bargaining agreements and processes; English grammar and composition.

Skill to: Accurately process large volumes of data within strict, unalterable time lines; research and analyze complex payroll data; manage and document short term projects; prepare clear and concise financial reports; maintain ledgers and journals; interpret, explain, evaluate and recommend accounting and payroll policies and procedures; use computerized financial information and reporting systems; communicate effectively, both orally and in writing; respond to changes desired by county staff; establish and maintain effective working relationships with County employees, departments, independent auditors and the public.

WORK SCHEDULE

This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the https://dochub.clackamas.us/documents/drupal/9065b5fb-2237-47ce-9534-e7c8c40fc2bc and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.

EXPLORE CLACKAMAS COUNTY

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.

• http://www.clackamas.us/

• http://www.clackamas.us/onboarding/

• https://www.mthoodterritory.com/

• http://www.clackamas.us/diversity/

ABOUT THE DEPARTMENT

The Department of Finance centers its mission on the values of accountability, customer service and integrity. Our team serves the public and internal customers by providing timely and accurate fiscal information, evaluating financial alternatives and coordinating among departments to meet the county's public service goals. We also manage the acquisition of county goods and services, and we maintain sound, healthy and accessible county buildings and other facilities, protecting the county's investment in our public spaces.

The Finance Division provides accounts payable and accounts receivable, budget support, grants management, payroll services, and procurement and contract services to County departments and agencies.

The Facilities Management Division provides accessible public buildings, maintains a healthful working environment in County facilities, and protect the County's investment in buildings and property.

http://www.clackamas.us/finance/

APPLICATION PROCESS

Clackamas County only accepts online applications.

Help With Your Application:

• https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f

• https://www.clackamas.us/jobs#helpwiththeapplication

If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:jobs@co.clackamas.or.us?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERAN'S PREFERENCE

• https://www.clackamas.us/des/jobs.html

• https://dochub.clackamas.us/documents/drupal/a67ee11c-861c-4126-aa5a-4dec6174f6eb

VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.

RECRUITING QUESTIONS?

James Callahan, Recruiter

mailto:JCallahan@clackamas.us?subject=RECRUITMENT%20QUESTIONS

To apply, visit https://apptrkr.com/4148340

https://www.jobelephant.com/

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