Accounting Clerk
Vita Finance Services is a business management company that serves entrepreneurs. Our employees must be like-minded professionals with a heart and dedication to super serving clients and their trusted advisors. As a business management firm, our core competencies include bookkeeping, the preparation of financial statements and tax return prep, human resource administration, financial statement cleanup and ad hoc consulting projects. It is our duty to chart the greatest course of action for our clients which includes preservation, growth and execution of their financial plans.
Specific responsibilities for this position:
- Download and code credit card transactions. Reconcile to monthly statements.
- Download and code banking transactions. Perform weekly fake reconciliations to bank balances.
- Perform monthly loan reconciliations.
Expenses / Accounts Payable:
- Receive and input bills for processing.
- Verify vendor accounts are complete by reconciling monthly statements and related transactions.
- Ensure credits are received for items or services not received or performed as expected.
- Upload expense report transactions, code for accuracy and maintain expense reporting software (i.e. Expensify).
- Upon review and approval, print checks to vendors as needed.
- Post Payroll Expense Entries.
Income / Accounts Receivable:
- Create and issue Invoices for goods shipped or services performed.
- Receive Customer payments and ensue they are applied to proper invoices.
- Conduct follow ups on invoice collections where necessary.
- Post Sales Entries (where applicable).
Compliance:
- Ensure W9s are on file for any vendors providing services. Assist with 1099 Information gathering.
Ad Hoc:
- Assist with data entry in budgets or other financial reporting where needed.
- Assist with new client onboarding tasks.
This position requires a highly organized individual who is proficient in data entry and data management. He or she must possess strong initiative and have the ability to complete multiple projects in a deadline driven environment. He or she must be able to communicate effectively with internal and external contacts to solicit support to complete tasks.