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Assistant Director of Admissions


Organization Mission: Oliver Scholars prepares high-achieving Black and Latinx students from underserved New York City communities for success at top independent schools and prestigious colleges. We provide crucial support for our Scholars so they can realize their full potential and ultimately give back to the city, the nation, and the world.

Position Summary and Reporting: Reporting to the Director of Admissions, the Assistant Director of Admissions is an integral part of the organization. S/he has both an internal and external-facing role and therefore must be flexible and able to communicate effectively with people at all levels. The Assistant Director must have an engaging personality, exceptional interpersonal skills, and a desire to help people, as well as be eager to develop and deepen collaborations with schools and community-based organizations. S/he must be extremely detail-oriented, have excellent organizational skills, and be able to prioritize tasks and meet deadlines. The Assistant Director should be motivated by working with underserved youth and their families and excited by working in an entrepreneurial environment where being innovative and creative is celebrated. During certain times of the year, the Assistant Director may be required to work Tuesday - Saturday.



Recruitment & Admissions:

  • Develop and maintain relationships with a network of representatives from feeder schools, churches, civic and community-based organizations, Oliver Alumni, and other volunteers.
  • Lead presentations for families and schools that accurately and competently explain the admissions process and the educational opportunities available at Oliver in English and Spanish
  • Attend middle school and high school fairs/open houses.
  • Assist with organizing large mailings for all public, private, and parochial schools.
  • Assist with research and analyze data of NYC public and charter schools.
  • Communicate with nominators and families on a regular basis to give updates, request documents, and answer questions.
  • Screen and read applications for prospective students, collaborate with the Director of Admissions to decide on applicants.
  • Maintain general knowledge of Oliver’s program activities and requirements.
  • Regularly update database of school personnel, applicants, and volunteer contacts
  • Manage volunteers at Oliver admissions-related events.
  • Coordinate and administer the standardized tests required for admission and placement.

Scholar Support:

  • Provide support during Winter and Spring SIP Classes
  • Proctor independent school admissions exams
  • Provide support in the planning and execution of the Summer Scholar Immersion Program (Summer SIP) which includes the ISAP (independent school application process) curriculum.
  • Serve as a Student Administrator during the boarding week of the Summer SIP

Other Duties 

  • Collaborate with other program directors as needed on Scholar-related initiatives.
  • Participate in Oliver’s organizational and fundraising efforts as requested (e.g., providing content for grant proposals, funder visits, and Annual Gala)
  • Assist with projects and other duties as needed and requested within the organization.


  • Bachelor’s degree required.
  • 2-4 years’ experience working with students and families at another student-focused nonprofit, in K-12 or higher-ed.
  • Deep understanding of the broad educational issues facing educational systems, and students of color in particular
  • Outstanding public speaking and writing skills.
  • Commitment to the mission of Oliver Scholars
  • Demonstrated ability to work in a collaborative manner.
  • Able and willingness to work late evenings as well as a Tuesday -Saturday schedule at times during the year.
  • Bi-lingual (Spanish) highly preferred
  • Familiarity with independent schools
  • Valid driver’s license and ability to travel domestically.


  • Superior analytical, critical thinking, initiation, problem solving, and organizational skills, with meticulous attention to detail and accuracy.
  • Collaborative approach to problem solving and ability to work effectively with individuals at all levels (internally and externally). 
  • Demonstrated ability to work under pressure in a fast-paced, changing environment while conforming to shifting priorities, demands, and timelines.
  • Demonstrated willingness to learn new techniques, procedures, processes, and computer programs as needed.
  • Ability to look at situations from several points of view.
  • A demonstrated commitment to high professional ethics and a diverse workplace.


COMPENSATION: Salary range is $58,500



We are committed to ensuring our office and alternate educational and event locations are safe for employees and the constituents we serve. The policy of the organization requires all employees to be vaccinated and boosted against COVID-19 to safeguard the health of our employees, visitors, partners, and the constituents we serve.



Oliver Scholars is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information, or any other protected class under federal, state, or local law.