2362 - Program Assistant, Grant Operations

The National Endowment for Democracy (NED) is a 501(c)3 grantmaking foundation that receives an annual Congressional appropriation in excess of $310 million and is governed by a private, bipartisan Board of Directors. This unusual arrangement positions NED to play a unique role as America’s leading foundation for freedom, empowering the institution to be nimble, innovative, and risk-taking in support of democratic activists, civil society organizations, independent media, and the NED family core institutes (the International Republican Institute, the National Democratic Institute, the Center for International Private Enterprise, and the Solidarity Center). 

Position Summary:

The Program Assistant works under the supervision of the Vice President, Grant Operations and Evaluation (GOE) to support the VP office and coordinate initiatives across the department. Responsibilities include providing executive assistant support to the VP, providing administrative support to the Grant Operations team, and assisting with the coordination of operations across GOE teams to support a dynamic international grant-making program.

This position provides the opportunity to grow responsibility and independence in assigned tasks with experience.

Responsibilities:

• Serve as executive assistant to the Vice President-GOE, to include organizing daily/weekly schedules of meetings and events, prioritizing tasks and communications, preparing briefing materials and drafts, providing logistical support for travel and events, and maintaining accurate and organized records.
• Provide administrative support for the Grant Operations team, to include scheduling, meeting preparation and minutes, drafting and editing documents and other materials, and other administrative support tasks as needed.
• Assist in the preparation of grantmaking data and reporting for a variety of internal and external audiences.
• Coordinate the preparation and submission of proposals and reports for the Department of State.
• Liaise with all levels of staff to ensure that day-to-day operations and special projects are supported and completed efficiently.
• Provide overflow administrative support and data entry for other GOE teams as needed.
• Other responsibilities and projects as assigned.

Qualifications:

• Bachelor’s degree or equivalent work experience.
• Proficiency with MS Office, Excel, Sharepoint, Tableau, Adobe Acrobat.
• Knowledge of standard office administrative practices and procedures.
• Minimum 2 years work experience in an office environment, including administrative support for an executive, manager, or supervisor.
• Interest in international affairs and the support and strengthening of democratic institutions worldwide.
• Strong organizational and planning skills with ability to take initiative.
• Strong written and oral communication skills.
• Adept at information gathering, problem analysis, and problem solving.
• Attention to detail and the ability to maintain focus on tasks with minimal supervision.
• Excellent interpersonal skills, with demonstrated ability to interact with all levels of staff in a fast-paced and diverse, multi-cultural office environment.
• Ability to work well both independently and as part of a team.
• Authorized to work in the United States.

This position is part of the NED Bargaining Unit.

To Apply:

Applications must include a cover letter, resume, desired salary, and contact information for three professional references, of which one should be a supervisor. Please, no phone call inquiries. 

Located in Washington, D.C., the salary range for this role is $45,500 - $60,625 USD, plus benefits. The final offer for a successful candidate will be determined by a combination of factors, including, but not limited to, skill set, level of experience, education, and market considerations.

At NED, we recognize that our most important asset is our people. We value the diversity of skills and perspectives our team brings to our work. We believe an inclusive and supportive work environment fosters a culture of respect and appreciation for all individuals. NED is committed to creating a workplace that allows everyone to be their authentic selves and make meaningful contributions to our organization, our grantees, and our world.

NED strives to create a work experience that supports the well-being and healthy work-life balance of our employees. Our comprehensive benefits package offers health insurance (includes no copay for mental health services), a generous retirement savings plan, paid parental, vacation, and sick leave, a hybrid workplace model, flexible work schedules, and wellness initiatives to ensure a positive work-life balance.

NED is dedicated to creating an environment of respect and collaboration where everyone is encouraged to participate and take ownership of their work. We offer flexible work schedules and, for most positions, the opportunity for weekly telework days. This hybrid approach allows our employees to balance their work and personal lives while still participating in the collaborative process at the heart of our mission.

The NED is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other legally protected characteristics covered by applicable law. The NED is committed to working with and providing reasonable accommodation for all qualified individuals and bases all employment decisions on qualifications, merit, and business need. The NED believes that diversity and inclusion among our team members are critical to our success as an organization operating globally and seeks to recruit, develop, and retain the most talented people from a diverse candidate pool.

For more information, please visit our website at www.ned.org or careers@ned.org