Program Specialist II

TPWD - Program Specialist II  (00037610) 

Organization

: PARKS AND WILDLIFE DEPARTMENT 

Primary Location

: Texas-Austin 

Work Locations

: 

DW-TPWD Headquarters 

4200 Smith School Road 

 Austin 78744

Job

: Business and Financial Operations 

Employee Status

: Regular 

Schedule

: Full-time Standard Hours Per Week: 40.00 

Travel

: Yes, 5 % of the Time 

State Job Code: 1571  

Salary Admin Plan: B 

Grade: 18  

Salary (Pay Basis)

: 4,167.00 - 4,167.00 (Monthly) 

Number of Openings

: 1 

Overtime Status

: Exempt 

Job Posting

: Nov 7, 2023, 6:46:17 AM 

Closing Date

: Nov 21, 2023, 11:59:00 PM 

Description

TPWD MISSION

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.

PLEASE NOTE:  

All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed.  

Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements.  Part-time experience credit is prorated based on the duration and hours worked per week.  Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete.

Applications with “See attached" or "See resume" will not be accepted in lieu of a completed application.  Omission of data can be the basis for disqualification; you may state ‘unknown’ for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. 

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APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:  Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en  

MILITARY OCCUPATIONAL SPECIALTY CODES:

Job Classification

Service

Military Specialty

Program Specialist I-VII

Army

No Military Crosswalk. Qualified veterans are encouraged to apply.

Program Specialist I-VII

Navy

OS, YN, YNS, 611X, 612X, 641X, 712X

Program Specialist I-VII

Coast Guard

OS, YN, OSS, PERS,

Program Specialist I-VII

Marine Corps

No Military Crosswalk. Qualified veterans are encouraged to apply.

Program Specialist I-VII

Air Force

8U000, 16GX, 60C0, 63G0, 86M0, 86P0, 88A0, 88B0

*More information on military occupational specialty codes can be found below:

https://www.onetonline.org/crosswalk/MOC/https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf

MILITARY EMPLOYMENT PREFERENCE:  If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted. If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/

Required forms that will need to be attached with application for Military Employment Preference:

1. Veteran- DD214 showing honorable discharge.
2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation.
3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation.
4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders.
5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.

Documentation must be attached to the application before military preference can be granted.

BENEFITS:

Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities.  Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit,  telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.

HIRING CONTACT:  Jennifer Voss, (512) 389-8505

PHYSICAL WORK ADDRESS: TPWD Headquarters, 4200 Smith School Road, Austin, TX 78744

GENERAL DESCRIPTION:

This position provides a unique opportunity to work with a diverse and dedicated group of professionals, located in Austin and throughout the State of Texas, who are committed to carrying our TPWD's mission by delivering planning, design and construction projects and carrying our a wide variety of land conservation projects.

The Infrastructure Division provides design and construction project management expertise for the repair and development of all built-environment facilities for the Texas Parks and Wildlife Department (TPWD). Additionally, the division’s Land Conservation Program Branch provides land transaction and land conservation services, including land acquisition and disposition, leasing, negotiation of third-party surface uses, and real estate administration. Under the direction of the Operational Programs and Policy (OPP) Branch Manager, this position performs moderately complex (journey-level) professional administrative and procedural development work. Work involves interpreting, developing, refining, and tracking policies, procedures, guidelines, flowcharts, and forms; recommending procedural and process improvements; and assisting branches with the preparation of operations and procedures manuals. Provides administrative, programmatic, and operational support to the Operational Programs and Policy Branch Manager, the Deputy Division Director, the Division Director, and the division’s leadership teams. Assists management, staff, and customer divisions with technical and moderately complex administrative functions to ensure the division is operating efficiently and effectively. Serves as content manager for the division’s intranet pages and the branch’s SharePoint pages. Maintains data and reporting in the division’s legislative reports database. Works under general supervision, with limited latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations, and procedures.

Qualifications

MINIMUM QUALIFICATIONS:

Education:

Graduation from an accredited four-year college or university with a Bachelor’s degree.

NOTE: Official transcript copies are required.

Experience:

Two years’ relevant full-time professional experience in one or more of the following areas:  interpretation and development of policies, procedures, desk manuals, flowcharts, forms, rules, regulations, guidelines, and/or standards; analyzing, interpreting, and documenting moderately-complex manual and automated business methods and systems; business administration process mapping and process improvements; professional business writing; administering or managing moderately complex business administration projects and/or programs; or related field.

Licensure:   

If driving is required, applicant must possess a valid State driver’s license.

ACCEPTABLE SUBSTITUTIONS:

Education:

Graduation from an accredited college or university with an associate degree with two additional years of the required work experience may substitute for the required education.

PREFERRED QUALIFICATIONS:

Education:  

Graduation from an accredited four-year college or university with a bachelor’s degree with major coursework in one or more of the following fields:  business administration, professional or technical writing, communications, public administration, political science, public policy, English, government, project management, or closely related field.

Experience:

Two years of the required full-time experience that also includes work in the following fields/areas:  public sector/government, especially related to the position’s job functions; project management support, especially in a minor and/or capital construction project field; using automated tools to extract data from primary and secondary sources and reorganizing data in a readable format; document and content management systems; legal; professional design and construction project delivery support; and/or planning and coordination of public sector/government projects and/or programs, especially related to the division’s programs;

Proficiency with web-based collaborative content management systems;

Familiarity with construction-management software.

Licensure and/or Coursework: 

Current certification or in progress:  Project Management Professional (PMP) Certification or Certified Associate in Project Management (CAPM) Certification or related certification;

Courses (to include continuing education) in writing policies and procedures, technical writing, business writing/communication, or related topics.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of local, state, and federal laws and regulations and processes relevant to the division’s business functions;

Knowledge of public and/or governmental agency policies and procedures and state legislative processes;

Knowledge of procedure and policy standards and development cycle;

Knowledge of process analysis, process mapping, and work simplification methods;

Knowledge of project management, change management techniques, and continuous improvement principles.

Skill in interpersonal communications, building strategic alliances, motivating others to collaborate, providing guidance to others, and gaining support for projects and organizational goals;

Skill in analyzing complex business systems, identifying risks and deficiencies, troubleshooting multifaceted challenges, and developing solutions;

Skill in interpreting, creating, and revising standards, policies, processes, and procedures;

Skill in accurate business and technical writing with detail-oriented proofreading and editing for readability, composition, and grammatical correctness;

Skill in using MS Word, Excel, PowerPoint, Outlook, Access, Visio, Adobe Acrobat Pro, SharePoint, and intranet content management systems;

Skill in researching, analyzing, interpreting, and compiling complex decentralized technical data into concise comprehensive reports.

Ability to organize, plan, prioritize, and accurately track and report on multiple active and pending tasks and projects, while maintaining flexibility when faced with frequent interruptions and changing priorities;

Ability to communicate succinctly and diplomatically, both written and verbally, to a diverse group of cross-functional teams;

Ability to build consensus with team members as a self-motivated problem solver by analyzing complex information, recommending alternative solutions, and implementing change;

Ability to conduct work activities in accordance with TPWD safety program.

WORKING CONDITIONS:

Required to work from 8:00 a.m. to 5:00 p.m., Monday through Friday;

Required to work overtime as necessary;

This position is suitable to telework two days per week and the candidate may be allowed to telework with supervisor approval;

Required to travel 5% with possible overnight stays;

May be required to operate a State vehicle;

Must conform to TPWD dress and grooming standards, work rules, and safety procedures;

Must conform to TPWD standards, work rules, and safety procedures;

Non-smoking environment in State buildings and vehicles.

TPWD IS AN EQUAL OPPORTUNITY EMPLOYER