DEPUTY RULES ADMINISTRATOR

DEPARTMENT OF ECONOMIC SECURITY

Your Partner For A Stronger Arizona.
DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.
DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

DEPUTY RULES ADMINISTRATOR

Job Location:

Office of the Director, Governance and Innovation Administration (GIA)
1789 West Jefferson Street, Phoenix, Arizona 85007

Posting Details: Salary: $85,000 - $95,000 
Grade: 24
Closing Date: January 08, 2024

Job Summary:

Would you like to be part of an amazing team that makes Arizona stronger by helping Arizonans reach their full potential through temporary assistance for those in need, and care for the vulnerable? The Arizona Department of Economic Security (DES) is looking for individuals that are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view ‘Our DES’ video. Come Join the DES Team!

The Department of Economic Security (DES), Governance and Innovation Administration (GIA) is seeking an experienced and highly motivated individual to join our team as a Deputy Rules Administrator. This position is responsible for planning, directing, and coordinating administrative functions related to state rulemaking governed by the Arizona Administrative Procedure Act (APA), the Governor’s Regulatory Review Council (GRRC) rules, and Arizona Secretary of State (SOS) rules and guidelines. The position works closely with subject matter experts and policy teams across the Department to seek out and leverage best practices and enterprise level solutions. Rooted in data/research, learning/best practice, and customer/community voice, this position champions cooperation and coordination of services between Divisions and develops recommendations for the Senior Administrator as well as builds coalitions internally and with external organizations to achieve the Department's goals and objectives. This role will work in a hybrid working environment and will report into the Phoenix office one or more days per week, depending on business needs.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords flexibility, autonomy, and trust. Across our many agencies, boards, commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices and in hoteling spaces. All work, including remote work, should be performed within Arizona, unless an exception is properly authorized in advance.

Job Duties:

Essential Duties and Responsibilities include but are not limited to:

• Oversee and administer the day-to-day functions of the DES Rules Unit, responsible for the development and continued maintenance of Department rules, ensuring effectiveness, efficiency, and productivity of the programs supported; develops policies, procedures, and systems to ensure productive and efficient operations.
• Provide assistance and support to the Senior Administrator in problem solving, project planning and management, and development and execution of stated goals and objectives. Monitor progress to ensure goals, priorities, and time frames are met.
• Set long-range goals, objectives, and priorities, and monitors progress to ensure goals, targets, priorities, and time frames are met. Manage and direct staff activities directly, including staff huddles, one-on-one coaching meetings, and employee appraisals.
• Actively seek out best practices from other states and entities in order to better inform and innovate Department rule-making practices. Strengthen collaboration with internal partners by delivering training and support. Strengthen partnerships with the GRRC and SOS. Attends meetings, seminars, and training as required.
• Develop and manage business services in accordance with state and federal rules, regulations, and guidance and ensures subordinate employees are informed of current rules, regulations, policies, and procedures.
• Provide strategic, operational, and organizational support that cultivates DES' capacity for creating structures and processes which ensure the Department’s activities are conducted in a manner that is accountable, compliant, transparent, responsive, inclusive, equitable, accessible, and participatory.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
• Comprehensive Federal and state laws governing Department programs, and Departmental rules, regulations, policies, and procedures.
• Leadership and team building methodologies, supervisory and evaluation practices relevant to professional and administrative staff.
• Principles and practices of public administration.

Skill in:
• Managing and balancing various management and administrative functions and presenting information on complex issues and ideas clearly and effectively, both orally and in writing.
• Gaining and maintaining the confidence and cooperation of others.
• Performing a full range of complex administrative, managerial, and supervisory functions in a responsible, professional, and confidential manner.

Ability to:
• Respond to internal and external customers with tact, diplomacy, accuracy, and appropriate and timely information.
• Exercise a high degree of discretion, confidentiality, and independent judgment.
• Interact with other departments, outside representatives, and community groups/leaders.
• Identify and analyze organizational and/or procedural problems and determine effective solutions.

Selective Preference(s):

This ideal candidate for this position will have:

Five years of managerial experience preferred; a master's degree in business or public administration from an accredited college or university may substitute for two years of the preferred experience.

Pre-Employment Requirements:

• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
• Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
• If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply: Driver’s License Requirements.. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

Benefits:

The Arizona Department of Economic Security offers a comprehensive benefits package to include:

• Affordable medical, dental, life, and short-term disability insurance plans
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
• 10 paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Sick time accrued at 3.70 hours bi-weekly
• Deferred compensation plan
• Wellness plans
• Tuition Reimbursement
• Stipend Opportunities
• Infant at Work Program
• Rideshare and Public Transit Subsidy
• Career Advancement & Employee Development Opportunities
• Flexible schedules to create a work/life balance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.

On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

Contact Us:

For questions about this career opportunity, please contact Daniel Worthington at 480-653-3170 or OODHRstaffing@azdes.gov.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting Daniel Worthington at 480-653-3170 or OODHRStaffing@azdes.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.