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Director of Finance, College of Charleston Athletic Fund

College of Charleston: Human Resources

Posting Details

POSTING INFORMATION

Internal Title

Director of Finance, College of Charleston Athletic Fund

Position Type

Classified

Faculty / Non-Faculty / Administration

Non-Faculty

Pay Band

Level

Department

College of Charleston Athletic Fund

Job Purpose

The Finance Director for the College of Charleston Athletic Fund (CCAF) professional duties consist of creation and maintenance of accounting records, and the verification and documentation of complex financial transactions used in the preparation of financial records and reports. The Director also serves as financial liaison for; CCAF independent auditors, banking contacts, CCAF Finance Committee, CCAF Board of Directors, as well as the CofC Treasure’s Office, Controllers Office, and the coaches and staff of CofC Athletic Department. This position also manages vehicles, insurance policies, hospitality permits, licenses, Sled reports, and inventory of assets.

Minimum Requirements

Bachelor’s degree in accounting or business administration and 2+ years of experience as a full-charge accountant-master’s degree preferred; a minimum of 5 years of full charge accounting in non-profit experience may substitute for the education requirement. Knowledge of word processing, spreadsheets and computerized accounting software required. Experience in Division 1 Athletics strongly preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Required Knowledge, Skills and Abilities

Must have strong computer system and organizational skills and the ability to analyze and interpret complex financial data. Knowledge of Blackbaud Raiser’s Edge and Financial Edge a plus. Knowledge of Microsoft Office 365 with an emphasis on Excel is required. Experience in a non-profit organization preferred.

Additional Comments Regarding Position

Special Instructions to Applicants

Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

*Salary is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background check.

All applications must be submitted online https://jobs.cofc.edu.

Salary

*$46,019 - $55,000

Posting Date

12/19/2023

Closing Date

01/05/2024

Benefits

Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program (ETAP)
Employee Assistance Program (EAP)
Full Benefits Package – Click Here

Open Until Filled

Posting Number

2023205

EEO Statement

The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.

Quicklink for Posting

https://jobs.cofc.edu/postings/14830

Job Duties

Activity

1. Creates, organizes, and maintains CCAF general ledgers, accurate documentation of financial records, and the monthly journal entries and reconciliations of CCAF books. This includes all bank, credit card and investment reconciliations, monthly revenue and expense accruals and scheduling of receivables and deferred funds. Manage inventories, prepaid, payables and expenses, fixed assets, and other revenues as required. Coordinates annual CCAF independent audit. Assumes responsibility for the filing, organization and maintenance of annual CCAF financial records. Financial liaison to Finance Committee and CCAF Board. Attends periodic board and committee meetings. Prepares, analyzes and manages yearly budget for CCAF with Executive Director and Board of Directors. Prepares monthly financial statements for Finance Committee and Board of Directors, as well as, monthly reports of restricted funds to the managers of those individual funds. Reconciles monthly Level One report and investigates and settles any discrepancies with C of C Controllers office. Reconciles monthly CCAF payroll distribution report. Responsible for accurate accounting of event ticketing receipts. Creates bank deposits and recordings to general ledger

Essential or Marginal

Essential

Percent of Time

Activity

2. Administers timely acknowledgment and receipts of donor gifts by posting to Raiser’s Edge fund accounting and Paciolan system all CCAF gifts and pledges including cash, stocks, and in-kind gifts. Participates in Paciolan and Raiser’s Edge training and update CCAF staff on advances in software and data information on these systems. Assists CCAF staff with donor reports regarding giving levels and benefits associated with those levels.

Essential or Marginal

Essential

Percent of Time

Activity

3. Manages CCAF accounts payable function. This includes weekly CCAF check requests; printing checks and distributes for weekly signatures; posts accounts payable transactions; prints weekly posting report and restricted account trail balance. Prepares and files annual 1099 tax returns.

Essential or Marginal

Essential

Percent of Time

Activity

4. Manage vehicle program for CCAF including monitoring and arranging leases and purchases. Responsible for renewing and obtaining vehicle registrations/tags and insurance policies. Makes and monitors all payments on automobiles. Maintains insurance policies for CCAF including, but not limited to, General Liability and Alcohol coverage, Directors and Officers, and Crime Bond coverages. Obtains game alcohol permits, Sled reports, and nonprofit license. Prepare sales tax returns.

Essential or Marginal

Essential

Percent of Time

Activity

5. Daily accounting operations for sponsorships. Manage the the sponsorship accounts payable and receivable functions; integrate sponsorships into annual financial audits; cash management for sponsorship accounts.

Essential or Marginal

Essential

Percent of Time